Event Coordinator

About ASB The American Society of Baking (ASB) is a community of commercial baking professionals striving for the advancement of our field. Through continuing education, networking opportunities, and professional development, we facilitate the growth of our industry with one member at a time. The Society strives to facilitate personal and professional development through education and networking. The Commercial Bread Production Course is one of ASB's premier technical education programs, combining ten (10) self-paced online modules with a hands-on four-day lab workshop — conducted at ASB member facilities — giving baking professionals a deep-dive into commercial bread production techniques. The June 2026 cohort will be held at the Northern Crops Institute, Peltier Complex in Fargo, North Dakota. The Opportunity ASB seeks a 1099 independent contractor to manage all onsite logistics and assisting with pre-event coordination for the June 2026 cohort (approx. 12-15 participants), with the goal of establishing a recurring coordinator role as ASB expands to quarterly offerings. This role is the operational backbone of the workshop, handling everything from catering and check-in to daily run-of-show so instructors can stay focused on teaching.

Onsite Dates:

June 9-12, 2026 (daily 7:30 AM-5:00 PM; final day ends ~1:30 PM)

Location:

Northern Crops Institute, Peltier Complex -

Fargo, North Dakota Engagement Type:

Independent Contractor (1099)

Reports To:

ASB Director of Education & Standards Key Responsibilities Pre-Event Coordination Work closely with ASB staff to stay informed on all pre-event logistics and registration, ensuring a seamless handoff from planning to onsite execution. Anticipated monthly virtual check-ins with ASB staff, with frequency increasing as the workshop date approaches.

Food and Beverage:

Coordinate and order daily lunch and refreshments; manage dietary accommodations and labeling; source catering through vendors such as Panera Catering or ezCater per ASB direction.

Hotel Information:

Research and compile a list of nearby hotels, communicate details of any ASB-negotiated rates for attendees, and share with registered participants ahead of the event.

Group Dinners:

Identify restaurant options and coordinate small group dinner reservations for workshop attendees. Onsite Operations Oversee room setup, signage, A/V basics, and catering delivery each day. Serve as the go-to point of contact for any schedule or supply issues.

Instructor Support:

Anticipate material needs and maintain daily flow so the subject matter expert can focus on the curriculum. Collect interest forms for additional ASB member benefits and ensure follow-up information is provided. Post-Event Collect feedback forms, reconcile receipts and catering invoices, and deliver a brief wrap-up report to ASB. Conduct post-event debrief with ASB Staff with documented reports and invoice or expense preparation. Training Requirement Prior to the June workshop, the selected contractor must complete all ten (10) online course modules. Attendance at the June 9-12, 2026, onsite workshop will serve as hands-on training, familiarizing the contractor with the course format and content to support future quarterly offerings. Qualifications 5+ years of event or meeting coordination experience Demonstrated ability to manage catering orders and handle dietary requests Strong written and verbal communication skills; detail-oriented and calm under pressure Must be available onsite June 9-12, 2026 in Fargo, ND Preference for candidates open to a recurring quarterly commitment as ASB grows the program Must be able to lift up to 25 lbs. Comfortable traveling and operating independently. Multi-lingual (English + Spanish) is a bonus but not required. Compensation Compensation is hourly for pre- and post-event coordination, with a flat fee for onsite management. Candidates should propose their hourly rate and flat fee, and indicate any travel reimbursement assumptions (mileage, lodging, etc.). To Apply Email the following to careers@asbe.org Cover letter Resume (PDF or Word) Your proposed rate and any travel assumptions