Event Coordinator - ADV

Description We are looking for a skilled Event Coordinator to oversee the planning and execution of events, ensuring every detail aligns with client expectations and organizational goals. This long-term contract position requires a proactive, detail-oriented individual who can manage logistics, budgets, and vendor relationships while delivering exceptional experiences. Located in Indianapolis, Indiana, this role offers the opportunity to collaborate with diverse stakeholders and make a significant impact on event operations.

Responsibilities:

• Plan and coordinate all aspects of events, including venue selection, budgeting, and logistics.
• Collaborate with clients to understand their needs and ensure their vision is executed effectively.
• Manage vendor relationships, negotiate contracts, and oversee service delivery to maintain quality standards.
• Track and reconcile budgets, invoices, and expenses to ensure financial accuracy and compliance.
• Develop and implement marketing strategies to promote events and maximize attendance.
• Supervise on-site event operations, addressing any issues promptly to ensure smooth execution.
• Prepare detailed reports on event outcomes, highlighting successes and areas for improvement.
• Train and guide team members involved in event coordination to uphold high standards.
• Monitor tools and systems used for event planning and execution to ensure efficiency.
• Work closely with stakeholders to prioritize tasks and align event specifications with organizational goals. Requirements
• Bachelor's degree in a relevant field such as Event Management, Marketing, or Business.
• Proven experience in event planning and coordination, with a strong portfolio of successful events.
• Exceptional communication skills, both written and verbal, to interact with clients and vendors.
• Proficiency in budgeting processes, financial reconciliations, and invoice management.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Knowledge of logistics and operations related to event planning.
• Familiarity with marketing strategies and tools to drive event attendance.
• Ability to adapt to changing circumstances and resolve issues efficiently during events.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .