Event Coordinator - LOS

Event Coordinator - LOS Indiana Convention Center & Lucas Oil Stadium - 3.5 Indianapolis, IN Job Details Full-time $50,000 - $55,000 a year 14 hours ago Benefits Free parking Health insurance Dental insurance Vision insurance Life insurance Referral program Qualifications Public Relations CAD software Communication with suppliers Interior layout drawings Customer service Venue safety and compliance management Safety regulations Bachelor's degree in public relations Mid-level Event scheduling Event vendor coordination 3 years Vendor relationship management Vendor communication Organizational skills Schedule creation Event setup Event customer service Bachelor of Arts Project stakeholder communication Event on-site coordination Logistics planning Cross-functional communication Layout design Stakeholder management Full Job Description Join the most exciting team in town! The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI. The Event Coordinator organizes and supervises the successful implementation, operation, and completion of facility events.

DUTIES:

Assist in coordinating event logistics, including parking, ticketing, security, set-up, maintenance, first aid, and decoration, ensuring all details align with client requirements and operational standards. Serve as a liaison between clients, internal departments, and vendors, facilitating communication and ensuring timely delivery of services. Prepare and distribute event documents, including event schedules, operational checklists, and logistical details, to relevant stakeholders. Support the creation and maintenance of event set-up diagrams using AutoCAD, ensuring all event layouts are accurate and align with client specifications. Assist in monitoring event day operations, ensuring that all aspects of the event run smoothly and providing on-site problem-solving support as needed. Coordinate with vendors to ensure that services and materials are delivered on time, and handle any vendor-related issues that arise during the planning or event execution stages. Participate in pre-event meetings with clients and internal teams to confirm event details, ensuring that all parties are aligned on expectations and requirements. Maintain compliance with safety regulations and company policies during event planning and execution, addressing any potential issues proactively. Assist with post-event tasks, including gathering feedback, preparing reports, and organizing event materials for future use. Support the Event Manager in any other event-related tasks as needed, contributing to the overall success of the event planning process.

EDUCATION/EXPERIENCE

Bachelor degree (B.A.) in event planning, public relations, customer service or related field; three to five years experience organizing and executing large scale events in a convention center or tradeshow environment; or equivalent combination of education and experience. What the Indiana Convention Center/Lucas Oil Stadium offers:

• Pension (after you meet the vesting requirements)
• Choice of 2 great Health plans through Anthem
• Choice of 2 great Dental plans through Delta
• Employer paid Vision Insurance
• Employer paid Life Insurance
• When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.S.A.
• Generous time off
• Employee events
• Potential for tickets to events hosted at either the Convention Center or Lucas Oil Stadium
• Free parking
• Referral Program ($500 for hired full time referral) The Indiana Convention Center & Lucas Oil Stadium is an equal opportunity employer.