Events Lead - Part time

Events Lead - Part time The Kentucky Science Center - 3.7 Louisville, KY Job Details Part-time From $20 an hour 3 hours ago Benefits Free parking Employee assistance program Qualifications Record keeping Customer communication Management Guest relations Logistics management Customer service Staff scheduling Mid-level Event vendor coordination Calendar management Staff training Theater Cross-functional collaboration Communication skills Cross-functional communication Full Job Description Position Summary The Part-Time Events Lead is responsible for coordinating and supporting rentals, special events, and theater-based event activities for Kentucky Science Center. This role focuses on client communication, event logistics, operational execution, and day-of coordination to help ensure a positive guest and client experience. Reporting to the Senior Manager of Visitor Services, this position works collaboratively with Visitor Services leadership, the Theater Coordinator, Operations, Education, Facilities, and other internal teams to support event readiness and successful execution of Kentucky Science Center-centered events and external rentals. This role will oversee part-time event hosts and assist with operational coordination for signature events and rentals including ThunderBlast, Science Celebrations, Adult Series events, potential Hollywood movie events, birthday party rentals, corporate rentals, weddings, community events, theater rentals, and other internal and external events hosted at Kentucky Science Center. Responsibilities Coordinate day-of event operations and logistics for Kentucky Science Center signature events, rentals, and special programs. Serve as the primary operational contact for event communication through Planning Pod, Formstack submissions, and the Kentucky Science Center rentals email account. Communicate with clients regarding event logistics, timelines, setup needs, and operational details before and during events. Support execution of internal and external events including ThunderBlast, Science Celebration, Adult Series programming, Hollywood movie events, birthday parties, theater events, corporate rentals, weddings, and community events. Coordinate event setup and operational needs with internal departments including Visitor Services leadership, Theater Coordinator, Operations, Facilities, Education, Security, and other support teams. Supervise and support part-time event hosts during scheduled events. Assist with scheduling and training of part-time event hosts. Ensure event spaces are prepared and operationally ready prior to guest arrival. Help maintain event calendars, operational documents, and event records. Attend Morning Meetings, coordination meetings, and other operational meetings as needed. Support theater rental logistics and coordination in partnership with Visitor Services leadership and the Theater Coordinator. Provide excellent customer service and help ensure a positive guest and client experience throughout all phases of events. Assist with post-event follow-up and operational communication as needed. Perform other duties as assigned. Knowledge, Skills & Abilities Strong organizational and communication skills. Ability to coordinate multiple projects and timelines simultaneously. Customer service and hospitality mindset with strong attention to detail. Ability to work collaboratively across departments and with part-time staff. Comfortable using email, scheduling systems, spreadsheets, and event management software. Ability to learn systems including Planning Pod and other internal software platforms. Ability to work evenings and weekends based on event schedules. Ability to remain flexible and problem-solve in fast-paced event environments. Understanding of Kentucky Science Center's mission and commitment to guest experience preferred.

Additional Information Pay:

$20/hr Part-Time Position Flexible schedule based on operational and event needs Evening and weekend availability required Reports to: Senior Manager, Visitor Services Our Story Already recognized as a leader in inquiry-based learning, Kentucky Science Center is advancing a statewide science literacy campaign to encourage people of all ages to explore science in everyday life. Its flagship location on Louisville, KY's historic Museum Row, welcomes visitors from across the globe with 3-floors of interactive exhibits and films on a 4-story screen. With daily programming for children, families, and adults, the Science Center plays an ongoing role in the region as a resource for caregivers and teachers, a gathering place for the science community, and a chosen source of entertainment for all. Its designation as the State Science Center of Kentucky in 2002 underscored the Science Center's history of reaching all audiences through its mission to

DO SCIENCE

in ways that are engaging, educational, and entertaining to inspire a lifetime of learning. Benefits Employee Assistance Program (funded by Kentucky Science Center) Casual Dress Code Free membership to Kentucky Science Center and Louisville Zoo and hundreds of Science Centers after introductory period Free downtown parking Discounts on tickets, programs, birthday parties, and camps Discounts at Subway, our gift shop, and participating local vendors Hiring Process Kentucky Science Center celebrates diversity and is committed to creating an inclusive environment for all employees and guests. All employment decisions are based on qualifications, potential, merit, and business need.