Catering & Events Coordinator

Catering & Events Coordinator Town & Country Club Saint Paul, MN Job Details Full-time $24

• $28 an hour 15 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Customer communication Customer service Catering Associate's degree in Business Administration Restaurant management Microsoft Office Bachelor's degree in business administration Hospitality Management Banquet experience Business Administration Event customer service Full Job Description The Catering & Events Coordinator provides administrative and operational support for the Club's member and private event programs.

Working closely with the Director of Catering and Banquet Manager, this position assists with event planning, client communication, banquet event order preparation, event logistics, and administrative coordination to ensure exceptional experiences for members and guests. The Catering & Events Coordinator serves as a key liaison between clients, vendors, and Club departments while helping maintain accurate event documentation and efficient event execution. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced hospitality environment. Occasional evenings, weekends, and holidays may be required based on Club events and operational needs.

ESSENTIAL DUTIES/RESPONSIBILTIES

• Responsible for compliance with all Club, State, and Federal rules and regulations governing the use of Town & Country Club facilities
• Provide first-class customer service with the utmost professional integrity
• Assist with planning and coordination of member and private events, including weddings, business meetings, golf outings, social functions, and Club-sponsored events
• Assist with coordination of member and private events from initial inquiry through event execution and post-event follow-up
• Prepare, update, and distribute Banquet Event Orders (BEOs), event timelines, diagrams, and related event documents
• Maintain accurate event records, contracts, deposits, billing information, and correspondence
• Assist with client and member communications before and after events
• Coordinate event details with internal departments including Food & Beverage, Culinary, Golf, Tennis, Pool, Facilities, and Accounting
• Support event registration, RSVP tracking, seating assignments, and attendee management for Club events
• Prepare event packets, signage, menus, place cards, and other event materials
• Maintain event calendars and booking schedules to maximize facility utilization and support efficient event operations
• Assist with post-event billing review and administrative follow-up
• Provide occasional on-site support during events to assist with guest needs, registration, and event logistics
• Support holiday events, member programming, and special Club initiatives
• Maintain confidentiality regarding Club business and member information
• Maintain event menus, event materials, and related Club collateral in partnership with the Marketing Director
• Participate in banquet event meetings and assist in communicating event details across Club departments
• Assist other managers and departments as assigned
• Other duties as assigned

QUALIFICATIONS

• Associate's degree or bachelor's degree in Hospitality Management, Event Management, Business Administration, or related field preferred
• Minimum one to three years of hospitality, event planning, catering, banquet, or customer service experience preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple projects simultaneously while meeting deadlines
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience with club management, event management, or CRM software preferred
• Ability to work independently and collaboratively in a team environment
• Professional appearance and demeanor
• Ability to maintain a high level of confidentiality
• Ability to learn ClubEssential Software and other Club technology systems

PHYSICAL REQUIREMENTS

• Ability to sit, stand, walk, bend, and lift up to 25 pounds
• Ability to move throughout Club facilities, including indoor and outdoor event locations
• Ability to work evenings, weekends, and holidays as required by business needs
• Ability to remain professional and composed in a fast-paced hospitality environment

Job Type:

Full-time Pay:

$24.00

• $28.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Ability to

Commute:

Saint Paul, MN 55104 (Preferred)

Work Location:

In person