Events Coordinator (Req.2385)

Caldwell University invites applications for a full-time Events Coordinator. Reporting to the Chief of Staff, the Events Coordinator is the creative and logistical engine behind Caldwell University's most impactful gatherings. From high stakes commencement ceremonies and alumni galas to intimate faculty lectures and student orientation events, the Events Coordinator will ensure that every event reflects and builds upon the university's reputation and community spirit. Job duties include, but are not limited to: End to

End Planning:

Lead the conceptualization, planning and execution of a diverse portfolio of university events (10-500+ attendees).

Logistics Management:

Coordinated venue booking, catering, AV requirements, security and transportation.

Stakeholder Liaison:

Act as a primary point of contact for internal departments (Facilities, Food Service, Marketing) and external vendors.

Budget Oversight:

Develop and maintain event budgets; process invoices, track expenditures, and ensure that all programs remain cost-effective.

Marketing & Communications:

Collaborate with the communications team and other offices as needed on invitations, branding, registration platforms, and promoting events via social media and campus news.

On-site Execution:

Oversee event setup and breakdown, managing student workers and volunteers to ensure seamless operations and immediate problem-solving.

Post-event Analysis:

Conduct debriefs, analyze attendee feedback, and provide data-driven reports to leadership for future improvements. Bachelor's degree in Communications, Hospitality, Marketing, Public Relations or a related field required. Candidates should have 2+ years of professional event planning experience. Higher education experience is a major plus.

To apply:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&ccId=19000101_000001&jobId=566186&source=CC2⟨=en_US Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere. Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master's, certificate, and certification programs, as well as online and distance learning options that prepare students for today's global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu . Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

Health Coverage:

Medical insurance, dental insurance, and vision plan

Life Insurance:

Employer-paid life insurance Short-term and Long-term disability insurance

Retirement Savings:

403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan

Generous Paid Time Off:

Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.

Tuition Remission:

An attractive tuition remission policy for employees and their dependents Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.

Additional Perks:

Employee Assistance Program (EAP), Flexible Spending plan and more For details, go to https://www.caldwell.edu/hr/employee-benefits/