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Back Events and Stakeholder Coordination Support
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United Nations Secretariat
New York, NY (In Person)
Full-Time
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Job Description
Result of ServiceThe individual contractor will contribute to the timely and effective delivery of UN ODET events by supporting operational planning, stakeholder coordination, logistics management, and event follow-up. The assignment will result in stronger execution of meetings and engagements, improved coordination of event workflows, and organized documentation for internal reference and continuity. Work LocationNew York Expected duration3 months Duties and ResponsibilitiesThe position is located in the United Nations Office for Digital and Emerging Technologies (UN ODET). UN ODET was established on 1 January 2025, with a mandate to: (a) advise the senior leadership of the United Nations on key trends in technology, so as to guide the strategic approach taken by the Organization on such issues; (b) serve as advocate and focal point for digital cooperation, through engagement with Member States, the technology industry, civil society and other stakeholders; (c) facilitate multi-stakeholder policy dialogue on digital and emerging technologies; (d) strengthen system-wide coordination within and across the United Nations system on digital and emerging technologies; (e) support the follow-up and implementation of the Global Digital Compact (A/RES/79/1 Annex 1). Through the Under-Secretary-General and Special Envoy for Digital and Emerging Technologies, UN ODET also leads the implementation of the Secretary-General's vision on digital cooperation by working closely with various UN entities and multi-stakeholder groups, facilitating dialogue to accelerate global digital cooperation, seizing on the opportunities that are presented by technology
- while mitigating the risks
- so that progress towards achieving the Goals by 2030 can be made collectively, as well as carrying out other related duties and responsibilities assigned by the Secretary-General, including follow up actions from the Secretary-General's Roadmap for Digital Cooperation and the report \"Our Common Agenda\".
Key responsibilities:
- Coordinate operational planning timelines and the implementation of assigned meetings, briefings, workshops, consultations, and outreach events.
- Prepare event documents, including checklists, speaker coordination notes, and implementation trackers.
- Maintain planning records and ensure timely circulation of key event information to relevant teams.
- Liaise with relevant teams, external participants, service providers, and venues to support smooth event preparation and delivery.
- Support participant outreach, registration follow-up, briefings, speaking confirmations, and day-of logistics.
- Assist with implementation needs related to event space, virtual platforms, accessibility, materials, and troubleshooting during delivery.
- Compile event files, attendance or participant information, and supporting documents following each engagement.
- Prepare concise post event summaries, action trackers, and follow-up notes for internal use.
- Support lessons learned documentation for strengthened event management workflows across the Office.
- Performs other duties as assigned. Qualifications/special skills
- A first-level university degree in Communications, International Relations, Political Science, Public Administration, or a related degree is required.
- One year of experience in event coordination, project support, or administrative functions is required.
- Experience working with or supporting UN processes is required.
- Strong organizational skills, including logistics management and preparation of meeting or event materials, is required.