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Meeting Planner
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Paychex
Rochester, NY (In Person)
$62,100 Salary, Full-Time
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Job Description
Meeting Planner Paychex
- 3.5 Rochester, NY Job Details Full-time $48,300
- $75,900 a year 1 day ago Benefits Paid holidays Health insurance Tuition reimbursement Paid time off Adoption assistance 401(k) matching Qualifications Vendor relationship building
Full Job Description About Us:
Imagine Your Future with Us! Since 1971, Paychex has been at the forefront of simplifying HR, payroll, and benefits for American businesses. Our digital HR technology and advisory solutions cater to the changing needs of employers and their employees. With our award-winning training and endless opportunities for growth and development, you can build a lifelong career with us. We pride ourselves on fostering an inclusive and innovative culture. Our leaders are here to support your career journey; they and our dedicated employees embody the values that drive us to support each other, our clients, and our communities. Join us to pursue your passion and unleash your potential.Overview:
Responsible for planning, negotiating, developing and executing business meetings and events for all divisions to ensure successful cost effective meetings and events.Responsibilities:
Partners with business units to plan meetings to ensure Paychex Meeting Policy is adhered to and the meeting objective is achieved. Provides recommendations based on research and experience to ensure meeting outcomes. Reviews meeting guidelines and expectations while administering company travel policy and procedures with meeting requestor through the initial qualifying process. Assists meeting requestors with budget management through accurate cost estimates, asserting policy compliance and providing counsel on options to reduce costs. Researches, negotiates and manages contracts for all meetings and events to ensure cost effectiveness and to reduce risks. Maintains quality relationships with existing vendors and researches new vendors who can provide more cost effective and creative services that meet organizational standards. Develops and executes logistical aspects of all assigned in-person and virtual meetings including, but not limited to, virtual platform recommendations, lodging, meeting space, meals, audio-visual, air, and ground transportation to achieve the business units meeting objectives. Coordinates with Corporate Travel Department on all related travel services. Coordinates with Creative Services, Paychex Webex Team, and external production partners. Utilizes meeting and event technology to facilitate event communication, registration, and reporting. Ensures accurate and up-to-date tracking of event finances including invoice reconciliation and coding, budgets/cost summaries and reporting to provide data to both the business unit and the internal budget group in finance. Coordinates and manages lodging for Paychex trainees as assigned in collaboration with the Corporate Training Department to ensure the travel portion of the trainee experience is efficient. Conducts hotel and meeting site inspections when necessary to determine if the site is adequate and meets the requirements of the meeting. Travels to meetings to coordinate all onsite functions and events. Participates in or manages projects as assigned by Supervisor or Travel Manager to drive achievement of departmental objectives.Qualifications:
Bachelor's Degree- Preferred 5 years of experience in Meeting Planning/Travel/ Hotel
- required. Ability to travel up to 30% anually
- required.
Compensation:
In the spirit of pay transparency, we are excited to share that the starting base pay range for this position is $48,300- $75,900 annually.
Paychex Values:
Act with uncompromising integrity. Provide outstanding service and build trusted relationships. Drive innovation in our products and services and continually improve our processes. Work in partnership and support each other. Be personally accountable and deliver on commitments. Treat each other with respect and dignity. What's in it for you?: We value your well-being: We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes, tuition reimbursement, 401(k) + employer match, adoption assistance, financial assistance, and much more.We value your time:
From paid time off to company holidays, culture days, and comprehensive work-life balance programs, we will ensure you have the flexibility you need to be your best.We value your development:
Our award-winning training and development programs empower our employees with ongoing learning opportunities to give you the building blocks to grow your career.We value your perspective:
Our company culture reflects the diversity of our employees. We want you to be you and your voice to be heard.We value our communities:
We offer paid time off for volunteerism and promote many company-wide and local initiatives that benefit organizations you care about.Note:
The benefits described apply to full-time employees. Benefits for part-time, contract, and intern roles may vary. Not sure if you meet every requirement?: At Paychex, we know that great talent comes in many forms. If you're passionate about the role but don't check every box, we still encourage you to apply. You might be the right fit- either for this position or another opportunity with us.