Campus Event Assistant

Position Information Position Information (Default Section) EEO Statement Wright State University is an equal opportunity employer. Faculty Rank or Job Title Campus Event Assistant

Job Category:

Classified (non-exempt) Department Student Union EEO number: 26C265 Position FTE 100%

Minimum Hourly Rate Salary Band:

HR3

Job Summary/Basic Function:

The Campus Events Assistant supports the full spectrum of event coordination and execution on campus. This role functions as a generalist, contributing to the entire event lifecycle—from reservations and planning to on-site operations and production. Additionally, the position provides customer service and logistical support for summer camps and conferences hosted at the University. Minimum Qualifications High school diploma or equivalent and 1 year of experience planning and implementing events Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Customer service mindset with a professional and approachable demeanor. Ability to work flexible hours, including evenings, weekends, and some holidays, as event schedules require. Basic proficiency with Microsoft Office and ability to learn event scheduling systems. Preferred Qualifications Experience in event coordination, hospitality, or related fields. Ability to work well under pressure. College/university degree (Associate degree minimum). Essential Functions and percent of time: Event and Camp Support (40%) Assist with intake and processing of event reservations through the university's event management system (EMS or similar platform) for both internal and external inquiries. Collaborate with Campus Events team, faculty, staff, students and community members to execute details and provide on-site support related to assigned events and conferences. Conduct walk-throughs and pre-event consultations to ensure understanding of client needs. Serve as a liaison between clients and campus service providers (e.g., catering, facilities, AV). Provide on-site support during events, including setup, execution, troubleshooting, and tear-down. Administration (30%) Coordinate table reservation for external vendors on campus. Support event registration for campus events as applicable. Complete formal end-of-summer evaluations that provides comprehensive feedback on areas for improvement and strengths of the program. Prepare, maintain, and process all forms and paperwork accurately and promptly. Monitor events to ensure policy compliance and provide customer service as needed. Essential Functions and percent of time (cont'd): Summer Camp Support (25%) Coordinate and process summer camp request Serve as a point of contact for summer camp organizers and participants. Serve as a liaison with university departments to share information related to training requirements for programs with minors on campus Assist with housing check-ins/outs, meal coordination, room keys, and other logistics. Provide welcoming, efficient customer service to ensure a positive guest experience. Coordinate with Campus Services and Residence Life as needed for camp support. Non-Essential Functions and percent of time: Other Duties as Assigned (5%) Working Conditions General business hours with some evening and weekend work required. To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources. Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.