Procurement Buyer- Meetings and Events

Description The Meetings & Events Specialist is responsible for the planning, sourcing, contracting, execution, on-site support, and budgeting of a wide variety of meetings and events including, but not limited to, business meetings, associate engagement events, philanthropic events, internal café events and international programs. The Meetings & Events team operates within the broader Procurement & Business Services organization and is focused on delivering exceptional customer service, supplier partnership management and budget accountability across the meetings and events category. This role requires a highly organized, self-directed professional who can independently manage complex event activity while collaborating cross-functionally with Procurement and other internal business partners. The position is responsible for developing and maintaining strong customer and supplier relationships, supporting sourcing and event management strategies, managing operational and financial event requirements, and ensuring high-quality event execution from concept through reconciliation. This individual must be comfortable influencing customers, guiding decision making, managing competing priorities and operating with sound judgment in a fast-paced environment with limited oversight.

Your Impact:

• Create, manage, and execute small- and large-scale meetings and events as assigned
• Lead planning and execution for domestic and international meetings and events, including international travel logistics and operational coordination
• Coordinate complex event requirements including large hotel room blocks, VIP ground transportation, group air travel, and third-party/non-associate attendee management for high-profile events
• Support international event logistics including awareness of shipping, customs, and international venue coordination requirements; experience in these areas strongly preferred
• Support a variety of associate events, including internal events hosted within company café and office environments
• Develop, lead, and refine event processes, activities, and sourcing strategies to align with organizational objectives
• Source, negotiate and secure venues, meeting space, sleeping rooms, catering, audio visual, air and ground transportation, and related supplier contracts
• Partner with internal Legal Contract Services and Procurement teams on contract review and negotiation processes
• Build and sustain collaborative relationships with customers and suppliers to optimize operational and financial performance
• Collaborate cross-functionally with teams including Food & Beverage, Facilities, Asset Protection, International Communications, Housekeeping, and other operational support groups
• Manage complex customer, supplier and operational issues requiring independent judgment, analysis, and solution development
• Demonstrate the ability to influence stakeholders and manage customer expectations while balancing operational and financial requirements
• Plan and execute communication strategies to ensure accurate and timely information flow to stakeholders and suppliers
• Ensure timely reconciliation of meeting expenses, travel expenses, reporting and payment processing while maintaining accurate budget tracking
• Support departmental reporting, special projects and supplier relationship management activities as needed
• Maintain professionalism and composure while supporting high-visibility events and senior leadership audiences Click here for benefit details related to this position.