Events & Fundraising Specialist

Events & Fundraising Specialist Girl Scouts Western Oklahoma - 3.6 Oklahoma City, OK Job Details Full-time $21 - $23 an hour 14 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Computer operation Community engagement Customer relationship building Volunteer management In-person customer service Bachelor's degree Attention to detail Desktop applications Budgeting Productivity software Project stakeholder communication Full Job Description

POSITION SUMMARY

Reporting to the Director of Development, the Events & Stewardship Specialist is a member of the Advancement team responsible for supporting fundraising efforts through signature event logistics, donor stewardship, and community engagement. This role coordinates key fundraising events, ensures strong sponsor and donor experiences, and supports cultivation opportunities that strengthen relationships with community partners and supporters. The ideal candidate is organized, energetic, and relationship-driven, with a passion for creating meaningful experiences that support Girl Scouts Western Oklahoma's mission.

ESSENTIAL DUTIES & RESPONSIBILITIES

Signature Event Logistics Manages logistics for signature fundraising events including Juliette Low Leadership Society Luncheon and Cookies & Cocktails Collaborates with program and support teams to plan and execute non-fundraising events such as Alumni Appreciation and the Highest Awards Ceremony Coordinates timelines, vendors, venues, and event materials Supports event-day execution and troubleshooting Assists with tracking budgets and meeting event revenue goals Sponsorship Fulfillment Manages sponsor benefits and recognition for fundraising events Coordinates signage, listings, and sponsor visibility Ensures sponsors receive a high-quality event experience Assists with in-kind sponsorship coordination Donor Stewardship & Cultivation Supports donor recognition and appreciation efforts Assists with planning and executing donor cultivation events Coordinates thank-you touches and follow-up communications Helps maintain positive relationships with donors and community partners Volunteer Event Committees Serves as primary point of contact for event volunteer committees Schedules meetings and tracks assignments and timelines Supports volunteer leaders in meeting fundraising goals Builds strong relationships with volunteers and community supporters Advancement Team Support Assists with appeals and donor engagement campaigns Supports community partnership logistics and relationship-building Helps identify opportunities to improve event revenue and engagement Collaborates with marketing team on event promotion and communications Supports additional advancement initiatives as needed

REQUIRED COMPETENCIES/SKILLS

Communications:

Exhibits strong listening and comprehension skills. Communicates effectively in both written and verbal formats. Keeps stakeholders informed and uses appropriate communication methods.

Job Knowledge:

Demonstrates ability to learn quickly, apply new skills, and work with minimal supervision. Understands how role supports broader advancement goals.

Customer Service:

Provides high-quality service to donors, volunteers, and community partners. Responds promptly and professionally to requests and inquiries.

Quality:

Demonstrates accuracy and attention to detail. Maintains commitment to excellence and continuous improvement.

Planning and Organization:

Prioritizes tasks effectively, manages multiple deadlines, and adapts to changing priorities. Works in an organized and proactive manner.

SUPERVISORY DUTIES

• Volunteer staff as needed

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree or equivalent experience preferred
• Experience in event management, nonprofit, or fundraising a plus
• Experience working with volunteers preferred
• 2+ years of professional experience preferred

ADDITIONAL JOB REQUIREMENTS

• Clearance of background check and drug screen'
• Must carry 100/300/100 liability insurance

REQUIRED SKILLS & ABILITIES

• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented and proactive
• Strong comfort interacting with donors and community partners
• Technologically savvy and comfortable with CRM systems preferred
• Strong competency in Microsoft Office Suite
• Ability to work occasional evenings and weekends for events

SELECTIVE ABILITIES & PHYSICAL DEMANDS

The incumbent must be able to perform the following qualifications in order to be offered and/or maintain employment in this position. Level 2 - Light Work (use of light force to lift, carry, push, pull or move objects), Limited exposure to adverse environment conditions, work occasional weekends and evenings/nights. This position requires the ability remain stationary and to use computer monitor, keyboard and mouse for extended periods of time. Must be able to speak and communicate clearly, such as in public speaking engagements.

WORK ENVIRONMENT

The employee will work in an office environment and in close quarters with other staff and clients. The noise level in the work environment varies from moderate to loud; hectic situations can occur characteristic to working with infants, toddlers and parents in need. Exposure to bright lights, noise, odors and scents are common due to the open office environment. Pay for this position is $21-23 an hour

DOE Pay:

$21.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Experience:

Fundraising:

1 year (Preferred)

Event Planning:

1 year (Preferred)

Work Location:

In person