Events Manager

Events Manager

CHAMBER OF COMMERCE METROPOLITAN TULSA

Tulsa, OK Job Details Full-time 21 hours ago Qualifications Project team coordination Customer communication Vendor selection Resource allocation (project management tasks) Inventory management Mid-level Event scheduling 3 years Bachelor's degree Team management Decision making Financial control management Event performance reporting and analysis Managing event budgets Vendor relationship management Contingency planning Event vendor selection Contracts Vendor contract management Event contract management Event cost tracking Achieving project delivery timelines Communication skills Program budgeting Logistics planning Terms and conditions negotiation Analytics Full Job Description The Events Manager provides both tactical and strategic support and coordination for the functions of the Director of Events. The Events Manager is expected to work both within the Communications department and with internal and external clients to facilitate successful production of Chamber events.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Serves as the primary event-day lead, responsible for management of logistics, vendors, timelines, and execution for events assigned and co-managed, including (but not limited to): Government Affairs, Community Development, Economic Development, and Resource Development. Makes autonomous decisions on budget adjustments and resource prioritization within approved financial parameters to achieve objectives. Monitors all event-specific expenditures, ensuring alignment with the master budget. Provides updates, flags potential overages, and maintains financial accuracy throughout planning. Provides strategic input on event programming and alignment with organizational goals ensuring events support broader initiatives. Manages the inventory, transport, and placement of event-day collateral, ensuring all materials, signage, and supplies are delivered on time, properly placed, and accurately accounted for before and after each event. Contributes to post-event surveys, then summarizes and presents results for debrief review. Analyzes event performance data and recommends improvements to influence future planning and resource allocation. Implements event strategies, including vendor selection, contract negotiations, and contingency planning while exercising independent judgment to resolve complex issues. Serves as a lead in project management for event logistics and team coordination. Performs other incidental and related duties as required and assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Bachelor's degree or equivalent experience in related field. Three to five years of relevant work experience in event planning. Strong verbal and written communication skills displaying high levels of tact and diplomacy. Ability to translate client needs into event deliverables. Commitment to high-quality service, with a collaborative, cooperative approach. Organizational, analytical and problem-solving skills. Ability to meet tight deadlines and to juggle multiple priorities, while flawlessly executing on projects in a fast-paced, often pressured environment.

WORK AND PHYSICAL REQUIREMENTS

Work environment: Normally a typical office environment with people, with minimal exposure to excessive noise or adverse environmental issues, with occasional outdoor exposure to heat, cold, and environmental elements.

Physical demands:

Manipulate, handle, feel, and control items or equipment. Able to read, write, and interpret written documents. Occasionally lift and move objects weighing up to 25 pounds.