Trade Show & Events Coordinator

Trade Show & Events Coordinator Hillsboro, OR Job Details Full-time 1 day ago Qualifications Vendor relationship building Microsoft Excel Supplier management Expense management Catering Writing skills Event planning Project timeline management Purchase order management Mid-level CMP Event vendor coordination 3 years Invoice payment processing Bachelor's degree Budget planning Managing event budgets Vendor relationship management Merchandising display arrangement Purchasing Presentation creation Productivity software Cross-functional collaboration Communication skills Cross-functional communication Full Job Description Acumed LLC As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Trade Show and Events Coordinator leads major trade shows, regional trade shows for assigned regions and business units (BUs). The Trade Show and Events Coordinator collaborates with BU Marketing Directors, Product Managers, and members of the Marketing Communications team to provide an exceptional customer experience. Responsibilities Plans, manages, and executes major and regional trade shows. Develops, manages, and oversees event project plan, budget, agenda, and timeline. Drives vendor and internal team deliverables to meet timeline and budget requirements. Provides on-site management for major trade shows, including set-up and tear-down. Works cross-functionally to optimize booth layout, and product displays for all trade shows. Responsible for materials ordering, arranging facilities, catering, hotels, transportation, off-site events, and other arrangements. Maintains strong relationships with major trade show associations to support and enhance Acumed's industry presence. Serves as a liaison with vendors for assigned projects to ensure quality, customer satisfaction, and adherence to Acumed branding standards. Responsible for auditing trade shows and event expenditures monthly to ensure correct allocation of expenses. Reviews event invoices for accuracy and submit purchase orders for payment. Solicits feedback on the effectiveness of displays, lead retrieval, booth staff, etc., creates action plans and recommend improvements to increase vendor quality, decrease costs, and increase program quality. Assists with cadaveric labs. Conducts work in accordance with Acumed compliance policies. Documents surgeon expenses and report monthly. Processes event-related payments. Support other events as assigned. Qualifications Bachelor's degree with a minimum of three years' Trade Show and Event planning experience is required; Certified Meeting Professional (CMP) designation preferred. Ability to manage multiple priorities, be detailed oriented, and highly organized. Excellent writing, verbal communication, and presentation skills. Competency in creating PowerPoint presentations and utilizing Excel spreadsheets for activity tracking. Ability to work collaboratively and independently in a cross-functional and team-oriented environment. Proficient with Microsoft Office Suite. Ability to respond professionally to direction, and feedback. Strong verbal and written communication skills. Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines. Ability to successfully manage multiple, concurrent project demands within established timelines and budgets on a global scale. Significant travel to major trade shows required, approximately 30%. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , and please be sure to include the title and the location of the position for which you are applying.