Job Description
Event Coordinator Hoffman Construction Company - 4.0 Lake Oswego, OR Job Details Full-time $55,000 - $70,000 a year 9 hours ago Qualifications Shipping coordination Order shipping Managing projects Cross-functional communication Office experience Full Job Description The Event Coordinator is responsible for planning, organizing, and executing events that support Hoffman Construction's employee and community sponsored events. In this role, you'll collaborate with regional marketing and recruiting teams, coordinate logistics, and support the execution of in-person events, such as new hire education, employee appreciation, and partner focused events. Working closely with marketing and external partners, the Event Coordinator plays a key role in delivering seamless, impactful experiences that connect with our employees and partners across multiple cities. You will also assist in managing event communications, promotions, post-event follow-up processes while working closely with our Events Manager and reports to the Marketing Director. The Event Coordinator will work on-site out of our Lake Oswego, Oregon. Relocation assistance is not provided.
Salary:
$55,000 - $70,000 Depending On Experience Key roles & responsibilities Event coordination and support Assist with planning and coordinating marketing events, including employee and partner events across Hoffman's offices and jobsites Work with vendors, venues, and internal stakeholders to ensure seamless logistics and setup Conduct pre/post event meetings with key stakeholders and attendees to align with company goals Support on-site event operations as needed, including registration, set-up, attendee engagement, and clean-up Help create and update event project plans, timelines, and task lists Manage and monitor event form registrations and event activity tracking Support Event Manager on budget management - ensuring events under this role's direct ownership are managed to budget with carefully planned and tracked expenses and resource allocation Create and maintain event planning documents for each event including timelines, layouts, vendor details, and marketing plans Ensure events adhere to brand guidelines and deliver consistent employee and partner experience Partner with internal stakeholders to align swag offerings with brand initiatives and event needs Manage swag vendors and orders Assist marketing and new business efforts with pre/post registration websites and attendee list management Minimum Requirements for Job:
Education and Experience:
A minimum of 2 years of experience coordinating events, trade shows, or logistics-heavy projects is required, along with experience working in a professional office environment and collaborating across departments. An associate's or bachelor's degree in marketing, communications, business, event management, or a related field is preferred. Knowledge, Skills, and Attributes:
Excellent communication and collaboration skills, strong organizational skills with attention to detail, the ability to manage multiple projects and deadlines, a self-motivated and problem-solving mindset, and comfort working with marketing, sales, and operations teams. Candidates should have experience with project management as well as experience in event logistics, shipping, and vendor coordination. A willingness and ability to travel is needed. Marketing event experience is preferred but not required. Physical Requirements:
This role requires the ability to sit or stand at a desk for extended periods and use a computer and phone for routine tasks. The Event Coordinator must be able to climb stairs and lift and carry boxes weighing up to 30 pounds, such as event swag, marketing collateral, or booth materials. The position may involve packing, unpacking, and moving event supplies, as well as occasional travel that includes walking long distances across convention centers or event venues. Bending, reaching, and stretching may also be required when handling physical materials or assisting with event setup. Working Conditions:
This position is based on-site. Flexibility in schedule is important, as occasional evenings or weekends may be required to align with event schedules. Skills Strong verbal and written communication skills Exceptional organizational skills to manage multiple tasks and keep track of various booked events and client requests Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with registration process and programs Excellent customer service and problem-solving skills Good time management Ability to address any operational issues quickly and effectively
