Events Coordinator

Events Coordinator at PCI Services, Inc Events Coordinator at PCI Services, Inc in Harrisburg, Pennsylvania Posted in 10 days ago.

Type:

Full-Time Job Description:

Essential Duties & Responsibilities (Other duties may be assigned) Program Development & Policy Alignment o Develop event agendas and program structures that align with the PA Chambers policy priorities and advocacy goals. o Work closely with internal events, government affairs, and public affairs staff to ensure event content supports current advocacy efforts and reflects the Chambers policy positions. o Assist in identifying, vetting, and confirming speakers, panelists, and moderators who align with the Chambers mission, values, and policy agenda, including business leaders, policymakers, subject-matter experts, and partners. o Coordinate speaker outreach, confirmations, briefing materials, run-of-show timing, and pre-event preparation to ensure speakers are well-positioned and informed. Event & Webinar Coordination o Coordinate logistics for in-person, virtual, and hybrid events, including webinars, conferences, government affairs events, international dignitary visits, and member programs. o Manage the setup of event registration pages and event websites in coordination with the events and marketing teams. o Schedule and manage webinar platforms, Zoom sessions, speaker prep meetings, and virtual event logistics. o Assist with speaker registration, calendar coordination, and pre-event briefings. o Prepare and distribute event agendas, speaker materials, and production timelines. Day-Of Execution & Technical Support o Provide on-site and virtual day-of event support, including registration desk assistance, room setup, speaker coordination, and troubleshooting. o Coordinate with internal IT staff and external vendors to ensure appropriate audio/visual, staging, and technical support for events. o Support run-of-show execution, timekeeping, and speaker transitions to ensure professional, well-run programs. Reporting, Follow-Up & Continuous Improvement o Assist with post-event reporting, including attendance tracking, speaker follow-up, and webinar recordings. o Support the collection of post-event feedback and help identify opportunities to improve future programming. o Maintain organized records related to speakers, agendas, production notes, and event documentation.