Stewardship and Special Events Manager

Stewardship and Special Events Manager Pennsylvania Academy of the Fine Arts - 4.4 Philadelphia, PA Job Details Full-time $50,000 - $60,000 a year 20 hours ago Qualifications Volunteer management Bachelor's degree Volunteer engagement program management Full Job Description PAFA is seeking a Stewardship and Special Events Manager to execute high-impact fundraising events, exhibition openings, and donor engagement strategies that strengthen relationships, inspire philanthropy, and advance the mission of one of the nation's premier art institutions.

POSITION

Stewardship and Special Events Manager The Stewardship and Special Events Manager leads the strategy and execution of PAFA's donor events and stewardship program, supporting fundraising goals and deepening donor engagement. This role manages a portfolio of high-impact experiences-including fundraising events, exhibition openings, and cultivation programs-while overseeing donor communications, recognition, and stewardship systems. Working closely with the Director of Individual Giving and Major Gifts and Corporate Relations Officer, the Manager plays a key role in creating and implementing meaningful donor engagement that drives revenue, strengthens relationships, and advances PAFA's mission.

ESSENTIAL DUTIES

FundraisingSignature Events Plan and execute PAFA's fundraising and cultivation events from concept through post-event reporting Manage budgets, revenue goals, sponsorships, auctions, and logistics Partner with staff and volunteers to meet or exceed annual revenue targets Donor EngagementStewardship Events Plan and execute exhibition openings, affinity group programs, and donor cultivation events Ensure high-quality, personalized donor experiences across all touchpoints VolunteerCommittee Management Support Director of Individual Giving in managing event committees, including recruitment, engagement, and meeting facilitation Serve as administrative support to the Women's Committee Stewardship CommunicationsRecognition Oversee donor communications, including personalized high-touch acknowledgments and impact reporting Manage donor recognition across print, digital, and onsite platforms Event CommunicationsMarketing Collaboration Oversee invitations and event materials in partnership with Marketing Ensure consistent messaging and effective promotion of Development events Stewardship SystemsTracking Develop and manage stewardship workflows to support consistent donor engagement Track activity and ensure follow-through in Raiser's Edge NXT Major Gift Engagement Support Partner with Development colleagues to support high-touch cultivation and stewardship strategies

QUALIFICATIONS

Bachelor's degree required 3-5 years of experience managing development events and working with donors Volunteer management experience required Demonstrated ability to plan and execute fundraising and stewardship events Strong project management and organizational skills with ability to manage multiple priorities Excellent written, verbal, and interpersonal communication skills Experience collaborating with marketing on event communications and promotions Proficiency in Microsoft Office and donor databases; Raiser's Edge NXT preferred Ability to work evenings and weekends as needed

KEY ATTRIBUTES

Strategic and creative thinker with strong execution skills Relationship-driven with professionalism and sound judgment Highly organized, detail-oriented, and results-focused