Event Coordinator

Date Posted:

05/15/26

Applications Due:

06/30/26

Vacancy ID:

216178 Position Information NY HELPNo AgencySenate, NYS TitleEvent Coordinator Occupational CategoryClerical, Secretarial, Office Aide Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $40000 to $45000 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassUnclassified Service Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week35 Workday From9 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyAlbany Street Address80 South Swan Street CityAlbany StateNY Zip Code12247 Job Specifics Duties DescriptionThe Senate Events Department assists Senators and staff in planning public functions, events, visual displays, luncheons, press conferences, hearings and meetings, sponsored by the New York State Senate. Event Coordinators work with other departments, assisting with obtaining health permits, security clearance, signage, room layouts, media set-up, parking access, and catering needs. Event Coordinators are multi-skilled employees who work in a team environment and on a daily basis coordinate with graphic designers, maintenance supervisors, loading dock coordinators, caterers, media technicians, and Senator's staff to ensure a successful event.

Responsibilities include:

• Answering calls/emails from staff in a timely fashion;
• Planning and executing event details as provided by the hosting Senator;
• Ensuring the vision of an event comes to fruition by attending the event;
• Working professionally with graphic designers on visuals;
• Using large format printers and laminators to produce these materials;
• Keeping a meticulous record of event details;
• Maintaining close working relationships with other Senate Departments;
• Attending meetings with the Senate Events Manager;
• Working with Event Coordinators on the team to problem solve, brainstorm new ideas, and assist on larger Senate-wide annual events;
• Meeting attendance requirements as established by the office;
• Performing other duties including: proofing documents for events, setting-up spreadsheets with event details, delivering event materials to the Senate Post Office, and additional tasks as assigned by the Senate Events Manager and Director of Senate Services.

Minimum QualificationsCandidates must have a high school degree or the equivalent. One year of event planning experience is preferred. Additional CommentsInterested candidates should submit a cover letter and resume to jobs@nysenate. Submissions that do not include both will not be considered. This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant. The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace.

We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameHiring Coordinator Telephonen/a Faxn/a Email Addressjobs@nysenate Address Street80 South Swan Street CityAlbany StateNY Zip Code12247 Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate. Submissions that do not include both will not be considered.