Event Planning Coordinator

Event Planning Coordinator Raeseventplanning LLC Phoenix, AZ Job Details Full-time $4,500 - $5,800 a month 12 hours ago Benefits Health insurance Paid time off 401(k) matching Qualifications Vendor relationship building Communication with suppliers Spreadsheets Schedule management Bachelor's degree Vendor relationship management Contracts Negotiating purchasing contracts Vendor contract management Productivity software Achieving project delivery timelines Logistics planning Full Job Description Are you the person who always has a Plan B, a color-coded spreadsheet, and a passion for creating "wow" moments? At Raeseventplanning LLC, we turn dreams into high-impact realities. We are looking for an Event Planning Coordinator to join our creative engine. If you love the thrill of a countdown, the satisfaction of a perfectly executed floor plan, and the joy of seeing guests light up, this is the role where your organizational talents will truly shine. Join us and help craft the celebrations that people remember for a lifetime. About the Company Raeseventplanning LLC is a boutique event management firm specializing in high-end corporate functions, weddings, and community galas across the United States. We are known for our meticulous attention to detail and our ability to infuse every event with unique, personal touches. Our mission is to handle the heavy lifting of logistics so our clients can focus on the celebration. At Raeseventplanning, we don't just plan events; we design experiences. Why Work With Us?

Creative Autonomy:

We value your vision. You will have a seat at the table during the conceptual phase of every project.

Flexible Environment:

We offer a hybrid work model that respects your need for a quiet home office while providing a collaborative space for team brainstorming.

Professional Development:

Stay ahead of industry trends with our annual stipend for event design certifications and workshops.

Comprehensive Benefits:

Enjoy competitive monthly pay, 401(k) matching, premium health insurance, and paid time off (PTO) to recharge.

A Supportive Team:

Work alongside a group of fun, dedicated professionals who believe that a stressful deadline is always better handled with a sense of humor and a shared goal. Key Responsibilities Support the lead planner in the end-to-end coordination of corporate and social events. Manage vendor communications, including sourcing quotes, reviewing contracts, and confirming delivery timelines. Develop and maintain detailed event "run-of-show" documents and production schedules. Coordinate guest lists, RSVPs, and seating arrangements using digital management tools. Assist in site visits and venue walkthroughs to ensure layouts meet safety and aesthetic standards. Oversee on-site event setup and registration, acting as a primary point of contact for staff and vendors. Prepare post-event summaries and budget reconciliations to ensure project success and financial accuracy.

Searched Skills and Requirements Logistics & Organization:

Proven ability to manage multiple event timelines and vendor lists simultaneously without losing track of the details.

Communication:

Exceptional verbal and written skills for professional interaction with high-net-worth clients and diverse vendors.

Problem-Solving:

The ability to stay calm and resourceful when unexpected challenges arise during live events.

Tech Savviness:

Proficiency in event platforms (such as HoneyBook, Cvent, or Aisle Planner) and the Microsoft Office Suite.

Negotiation Skills:

Experience in negotiating vendor contracts to ensure the best value for our clients.

Experience:

1-3 years of experience in event coordination, hospitality, or administrative project management.

Education:

Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field. Ready to start planning your future with us? We have made our application process as seamless as the events we host. Submit your resume and a brief note about the most memorable event you have ever been a part of. Our hiring team reviews all applications and will contact qualified candidates for a virtual introduction within 5 business days. Join Raeseventplanning LLC and help us create something extraordinary. .

Pay:

$4,500.00 - $5,800.00 per month

Work Location:

In person