Events Coordinator

Events Coordinator 2201 K Street, Sacramento, CA 95816 Hybrid work $28

• $32 an hour
• Part-time $28
• $32 an hour
• Part-time The California Alliance of Child and Family Services is the unifying force in charge of leading change and providing support for the state's children, youth, and families.

For those dedicated to improving the lives of these at-risk populations, the California Alliance stands apart as the champion and leading voice for organizations that advocate for children and families, and for advancing policy and services on their behalf. The Catalyst Center leverages connections between research, policy, and practice to inform and lead capacity-building efforts amongst service providers across the state of California who work in the fields of child and family services. The California Alliance of Child and Family Services and the Catalyst Center serve a statewide network of professionals and collaborate with advocates, community-based service programs, national and state organizations, legal, health, and mental health professionals, researchers, and advocates from social justice organizations working to support the health and wellbeing of children and families. The California Alliance of Child and Family Services and Catalyst Center offers a rich working environment that includes connecting with inspiring activists and frontline providers, an opportunity to understand the experiences of children, youth, and families, and how all these forces contribute to sociopolitical change and systems transformation. Both the CA Alliance and its Catalyst Center are committed to ensuring that our work is centered on equity and social justice, working to ensure that the voices of those most impacted are part of any decision-making processes. The Center and the Alliance are dedicated to maintaining an environment that prioritizes diversity, equity, and inclusion. We denounce white supremacy, homophobia, sexism, and all forms of prejudice and intolerance. The only thing that will not be tolerated in our organization is intolerance itself. The Events Coordinator plays a key role in planning and executing major events, including large-scale conferences of up to 1,000 attendees, internal staff retreats, and organizational events. This role works closely with the Senior Events Manager to coordinate event logistics and ensure high-quality attendee experience. This role requires a proactive, solutions-oriented individual who is comfortable jumping in to support evolving needs, making recommendations to improve processes, and taking initiative to keep projects moving forward. The Events Coordinator will serve as a key support and backup to the Senior Events Manager, helping ensure continuity across event planning and execution. This is an event-focused role, with the majority of time dedicated to event planning and execution. During non-peak event periods, the Events Coordinator provides structured administrative support to membership and development initiatives, including CRM (Salesforce) maintenance and operational tasks. This position averages 25 hours per week, with increased hours required during event periods.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(OTHER

DUTIES MAY BE ASSIGNED

) The following duties represent the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Event Coordination (Primary Focus) Coordinate logistics for conferences and events up to 1,000 attendees Manage event timelines and task tracking using tools such as Asana Coordinate speaker, sponsor, vendor, and attendee communications and logistics Support event registration, reporting, and data tracking via Cvent Develop and update event materials (digital and print) Provide on-site event coordination, including setup, registration, and troubleshooting Maintain organized event documentation and contribute to post-event reporting Develop weekly meeting agendas, track action items from planning meetings and ensure follow-through Manage end-to-end coordination of youth sponsorship activities, ensuring alignment with event timelines, program goals, and partner expectations Provide coordination support to the Senior Events Manager as needed Membership & Development Support (Secondary / Off-Peak Periods) Support membership administrative tasks such as communications, CRM data clean-up, and reporting Provide administrative support for development initiatives, including sponsor tracking and follow-up Tabling at events to promote the Alliance/Catalyst Center Additional Duties Other duties may be assigned as business needs require.

JOB REQUIREMENTS

Must have secure internet accessibility and connection.

Work Schedule:

This is a part-time, non-exempt position averaging 25 hours per week. Hours are flexible and will increase temporarily based on event needs, as mutually agreed upon in advance.

SKILLS AND CHARACTERISTICS

Highly self-motivated and able to work independently. Committed to diversity, equity and inclusion in personal practice and policy matters. Exceptional organizational skills, ability to analyze and synthesize information efficiently and thoroughly. Excellent writing skills with demonstrated experience conveying key messages clearly, timely and succinctly. Strong communication skills, both verbal and written. Personable and engaging, responsive to member inquiries and concerns. Comfortable working in ambiguity and managing competing priorities.

EDUCATION AND/OR EXPERIENCE

Required:

High school diploma or equivalent 1-2 years of event administrative or coordination experience Proficiency in Microsoft Office or similar tools Comfortable learning new systems and tools

Preferred:

2-3 years of experience in event coordination or related field Experience with event platforms (e.g., Cvent) Experience creating or editing visual assets (Canva, Adobe Creative Suite, or similar) Equal Employment Opportunity Statement CACFS grants equal employment opportunities to all employees and applicants. It forbids discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy pertains to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. ADA Accommodation Statement CACFS provides reasonable accommodation per the Americans with Disabilities Act (ADA) and applicable state and local law. If you require an accommodation, please contact our HR department or Management

PLEASE SUBMIT A RESUME AND COVER LETTER.

Pay:

$28.00

• $32.

00 per hour

Work Location:

Hybrid remote in Sacramento, CA 95816