Events Coordinator / Manager

Are you a dynamic, enthusiastic, and creative individual who loves bringing people together? Do you thrive on the energy of a well-executed event, enjoy building relationships in the community, and want your work to mean something? Big Brothers Big Sisters of the Tennessee Valley is looking for an energetic, organized event professional to help us build and celebrate the community of mentors, youth, and supporters who make our mission possible. This is a flexible, part-time role with real potential to grow and an opportunity to do work that genuinely changes lives. Position Summary The Events Coordinator/Manager plans, coordinates, and hosts events that support BBBSTV's volunteer network, match programming, and annual fundraising efforts. This includes leading logistics for match events, spearheading Brews for Bigs (our newly launched quarterly community-building series at local coffee shops, breweries, and bars) and supporting our three signature fundraising events each year. The title and scope of this role will be determined based on the experience of the candidate hired, ranging from event coordination and logistics support to full event management, marketing, and donor engagement. This position ranges from 10 to 30 hours per week depending on organizational needs, the candidate's availability, and the specific duties assumed, with potential to grow into a full-time role within the next year based on funding and performance. Primary Responsibilities Match Events Plan, coordinate, and host match events for enrolled Bigs, Littles, and their families throughout the year. Manage event logistics including venue booking, supply purchasing, volunteer staffing, and day-of coordination. Partner with program staff to align events with match support goals and ensure age-appropriate, engaging, well-attended experiences. Brews for Bigs Lead planning and execution of quarterly Brews for Bigs events at local coffee shops, breweries, and bars. Brews for Bigs is a community-building series open to current Bigs, board members, staff, and alumni Bigs and Littles ages 21 and over — designed to strengthen connection and celebrate our volunteer community. Book venues, coordinate with venue partners, and purchase necessary materials. Drive marketing and recruitment outreach in partnership with other staff and independently to ensure strong attendance. Annual Fundraising Events Provide coordination and logistical support for BBBSTV's three annual fundraising events: Honoring Our Mentors (January), Tee It Up for Kids (May), and Wind Down (October). Manage RSVP and registration processes, guest lists, and day-of check-in for ticketed events. Ensure sponsors are properly recognized through signage, programs, and verbal acknowledgment at events. Depending on the candidate's experience and interest, responsibilities can extend to full event execution, marketing, and donor engagement. Event Operations & Reporting Track event expenses against established budgets; submit receipts and reconcile costs in a timely manner. Recruit and coordinate event-day volunteers to support smooth execution. Track attendance, engagement, and event outcomes; prepare post-event summaries for leadership and grant reporting purposes. Send post-event thank-you communications to attendees, volunteers, sponsors, and venue partners. Marketing & Communications List all events on the BBBSTV website and community calendars; knowledge of WordPress or a willingness to learn is required for website management. Create and distribute event promotions via social media; social media experience highly preferred. Graphic design experience preferred for creation of event flyers and digital content. Volunteer Appreciation Lead initiatives to demonstrate appreciation for BBBSTV's current volunteer mentors (Bigs), including delivering gifts, mailing thank-you letters, and other creative recognition efforts. Visit Bigs at their workplaces to strengthen relationships, show genuine appreciation, and naturally cultivate a culture of mentorship that encourages continued and expanded involvement. Key Competencies Passion for the mission of Big Brothers Big Sisters and for making a difference in the lives of young people Dynamic, energetic, and enthusiastic presence — comfortable serving as a host or emcee at community events Strong organizational skills with attention to detail and the ability to manage multiple events simultaneously Skilled relationship builder who maintains ongoing connections with venues, vendors, and community partners Comfortable engaging with a wide range of audiences, including children, youth, adult volunteers, board members, and community partners Comfortable with data entry and tracking tools such as CRM systems, spreadsheets, or event management platforms Self-starter who can work independently as well as collaboratively with a small staff team Adaptable and resourceful; able to flex responsibilities based on organizational need Working Conditions This position includes a combination of in-office work, occasional remote work, and on-site event hosting. Evening and weekend availability is required — and for the right person, those are often the best parts of the job. We anticipate approximately two to four events per month, many held in the evening / weekend hours. Occasional local travel within Madison County is required for venue visits, workplace appreciation visits, and event hosting. Education & Experience Prior experience in event planning, volunteer coordination, hospitality, or a related field strongly preferred Experience with social media platforms and digital marketing preferred Graphic design experience preferred (Canva or similar tools) A Great Fit Looks Like This If you are someone who gets excited about a well-set room, enjoys striking up a conversation with a stranger, takes pride in the details, and wants to go home at the end of the day knowing your work helped a kid get a mentor — we want to hear from you. This is a wonderful opportunity to build something meaningful, grow professionally, and become a central part of a community that shows up for young people every day. Background Check All offers of employment are contingent upon successful completion of a background check. A criminal record does not automatically disqualify candidates; we consider the nature, gravity, and timing of any conviction in relation to job duties. Big Brothers Big Sisters of the Tennessee Valley is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Pay:

$16.00 - $19.00 per hour

Benefits:

Flexible schedule Paid time off Professional development assistance People with a criminal record are encouraged to apply Application Question(s): Why do you want to work for BBBSTV? Please briefly describe your availability.

Work Location:

In person