Meetings and Events Coordinator

Who We Are The Financial Managers Society (FMS) is a non-profit association that has been committed to providing first-class education, networking and resources to finance professionals in the financial industry for over 74 years. With over 2100+ members across the country and from commercial banks, credit unions, thrifts and investment banks with asset sizes from under 100 million to over 10 billion. Today, FMS is dedicated to leading the way in resources for financial professionals providing access to over 50 educational events each year and year-round networking and professional development. Our Culture We all want to be successful, productive and to enjoy work that is rewarding. At FMS, we share those desires. We take a true partnership approach to our work and we're not afraid to roll-up our sleeves to make sure we accomplish our objectives. We value and demonstrate a collaborative environment where on-going communications and individual ideas are encouraged. Our organization is growing! We are looking for a Meeting and Events Coordinator that supports the planning, coordination, and execution of meetings, conferences, educational programs, and virtual programing. This position is responsible for handling all planning and execution of virtual programs, managing event logistics, and coordinating all partner company documents. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects simultaneously while maintaining exceptional customer service and communication standards. About This Role The Meeting and Events Coordinator is responsible for the following key activities:

• Coordinate logistics for webinars, seminars, virtual education.
• Assist with the development and execution of event timelines and project plans.
• Assist with meeting schedules, room setups, audiovisual requirements, catering, transportation, and other event logistics for the Annual Conference.
• Support onsite event execution, including registration, attendee assistance, speaker management.
• Coordinate virtual and hybrid meeting platforms.
• Monitor vendor deliverables to ensure quality service and contractual compliance.
• Maintain positive working relationships with event partners and suppliers.
• Manage attendee registration systems and databases.
• Process registrations, cancellations, refunds, and special requests.
• Respond to attendee inquiries in a professional and timely manner.
• Prepare attendee materials, badges, signage, and event communications.
• Monitor registration trends and provide regular updates to management.
• Coordinate logistics for speakers, presenters, sponsors, and exhibitors.
• Assist with collection of presentation materials, biographies, and promotional content.
• Serve as a liaison between event participants and internal staff.
• Prepare event reports and post-event evaluations.
• Maintain accurate event records and documentation.
• Collaborate with marketing staff to promote meetings and events.

Who You Are:

Customer Focus :

You are dedicated to providing members support and information as well as providing answers to questions and assisting with instant positive results.

Passionate :

You want to help your colleagues and members succeed and get their questions answered accurately.

Collaborative :

You want to help across the Marketing and Events teams on the development of a successful event or campaign.

Confident :

You're able to make decisions quickly and not afraid to ask for help.

Detail-Oriented :

You are thorough and complete in all aspects and assess the issue before taking the appropriate steps.

A Self-Starter :

You take charge of your time and handle multiple deadlines efficiently. Required Qualifications

• Associate's or Bachelor's degree in Hospitality Management, Event Management, Business Administration, Communications, or a related field.
• 1-3 years of experience in meeting planning, event coordination, hospitality, or administrative support.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong customer service and problem-solving skills. Preferred
• Experience working within an association, nonprofit organization, or membership-based organization.
• Familiarity with registration systems, AMS/CRM platforms, and event management software.
• Experience supporting conferences, trade shows, or educational programs.

Pay:

$45,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan

Experience:

Meeting Planning:

1 year (Preferred)

Work Location:

Hybrid remote in Mc Lean, VA 22102