Program & Events Coordinator

Program & Events Coordinator ArtStart Saint Paul, Minnesota (Hybrid)

Commute Time Employment Status:

Part-time, Non-exempt Hours:

20 hours per week

Reports To:

Program & Events Director Pay:

$19-$20/hour DOE Hybrid Position. Commitment to 10 hours per week in-person, ability to work occasional evenings and weekend events Deadline to apply: May 10, 2026 Position Summary The Program & Events Coordinator provides essential logistical and administrative support for all ArtStart programs. This role handles detailed program logistics, communications with participants and venues, coordination, and documentation. The Coordinator supports the Program & Events Director in sales activities, assists with marketing implementation, and ensures smooth program operations through careful attention to details and proactive communication. Key ResponsibilitiesProgram Logistics and Communications Work with P & E Director to coordinate communications between artists, participants, and venues Serve as venue liaison for logistical arrangements Manage room reservations and space coordination Support artists with program preparation and logistics Artist Support and Documentation Collect artist bios and headshots for program materials Request and coordinate artist paperwork for Office Manager Track background check completion Assist with contract liaison to Office Manager when needed Serve as liaison between Director and Office Manager for contract processing Camp Coordination Handle logistical questions and coordinate details Provide venue support during camp sessions Assist in supervising campers as needed Coordinate supplies and materials for camp, including sourcing and returning materials to the ArtScraps shop Handle artist meeting logistics Festival and Event Support Provide logistical support for festivals including equipment, food trucks, and supplies Support volunteer coordination and management Sales Support Support Program & Events Director with sales activities Staff tabling opportunities at conventions and community expos Marketing Support Support marketing team with promotional activities Documentation and Tracking Maintain accurate information in Neon CRM and shared databases Keep program calendars updated Organize photo files and program documentation Track program evaluation data Gather information for grant reports Required Qualifications Strong organizational skills and attention to detail Excellent written and verbal communication skills Customer service experience and friendly, professional demeanor Ability to manage multiple tasks and shifting priorities Comfort with technology and learning new systems Proactive problem-solving approach Proficient in Excel, Word, Google Suite, PayPal and Quickbooks Preferred Qualifications 2+ years of experience in program support, event coordination, or administrative roles Experience with youth programs or camp coordination Background in arts education or community programming Familiarity with registration and payment systems Experience working with teaching artists Proficiency in Canva a plus Physical Requirements and Work Environment This position works remotely with regular in-person presence required for camps, festivals, and events Camp weeks require onsite presence to support logistics and supervision Event support may include physical activity and extended hours Occasional weekend and evening availability for programs Mission and Values Alignment The Program & Events Coordinator supports ArtStart's mission by ensuring programs run smoothly and participants have excellent experiences with arts education and creative reuse programming. This role requires commitment to customer service, attention to detail that supports program quality, and enthusiasm for connecting communities with creative learning opportunities. To apply, please submit a resume and cover letter to Cindy Smith at cindy@artstart.org. No phone calls please. 4/22/26 Job Information

Job Category:

Administrative / Support

Salary:

$19.00 - $20.00 Per Hour

Education:

Some College Coursework

Experience:

2 - 5 years

Position Type:

Part Time