Event Coordinator

Event Coordinator East Carolina University, United States about 10 hours ago

Location:

Greenville, SOUTH

CAROLINA

Deadline:

07 May 2026 Position Details Position Information Job Title Event Coordinator Position Number 001510 Vacancy Open to All Candidates Time-Limited No Department Homepage studentlife.ecu/ Advertising Department

STUDENT SERVICES OPERATIONS

Division Student Affairs Classification Title 10300 University Program Associate Competency Level 2

• Journey Working Title Event Coordinator Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $35,589
• $55,986 Anticipated Hiring Range $45,395
• $50,438 Salary Grade Equivalency NC09 Work Schedule Monday
• Friday, nights and weekends Work Hours 8:00 a.m.
• 5:00 p.m.; nights and weekends Position Location (City) Greenville Job Category Staff
• Professional Organizational Unit Overview The Division of Student Affairs comprises over 30 departments, each responsible for providing various student support, services, and educational programs accessible to the university community.

With over 300 full-time employees and over 1200 student workers, the Division supports Pirate success through environments that enhance student development, engagement, belonging, well-being, and career readiness. The Division strives to be a national leader in developing student experiences that positively transform lives and communities through work that makes students the focal point of our services, policies, and programming; creates a community where all feel safe, included, and welcomed; treats each other with dignity and civility, and recognizes every individual has rights, ideas, and beliefs; maintains open and honest interactions, and delivers high-quality programming, services, and resources through continuous reflection and improvement. Job Duties Event Coordinator for ECHI at ECU which reports to the Assistant Director of Central Reservations, Conference and Event Planning Office, housed in Student Life within Student Affairs. This position supports event operations at ECHI and provides additional operational support for the Health Sciences Student Center. Interpret policies and them to individual situations and individual clients. Provide audio visual technical support for conferences and meetings. Develop and revise building use policies and operational guidelines to be distributed to organizations requesting the use of the space. Respond to routine and non-routine inquiries regarding the scheduling and planning of events in ECHI. Oversee and manage all events at ECHI (this includes frequent after hours and weekend events) including audio-visual support, setup coordination, catering logistics, safety considerations, and event execution. Ensure policy compliance by organizations using the facilities. Coordinate set up and break down using Prismm diagrams in collaboration with the event setup manager and student workers. Assess the needs of the educational space and make recommendations for equipment purchases and operational improvement. Provide consultation to leadership regarding changes in policies and operational guidelines. Determine appropriate courses of action for adverse or uncommon situations that arise during the planning phase or during events, particularly after hours or on weekends. Exercise delegated decision-making authority to resolve problems and serve as a resource for issues related to event logistics, space usage, and technical support. Maintain and enhance professional relationships with organizations that use the space frequently (Chancellor's Office, Medical and Health Sciences Foundation, Department of Cardiovascular Sciences leadership, ECU Health leadership, major community service organizations, ECU Board of Trustees, etc). Increase the credibility and image of ECHI at ECU through providing professional and timely customer service. Promote ECHI at ECU during events and when at other locations in the community. Facilitate tours of event space for prospective clients and University leadership (potential donors, Vice Chancellors, Deans, etc). Promote the goals and mission of the ECHI at ECU through the events scheduled. Work collaboratively with Central Reservation Office and other senior level leadership; Provide recruitment, selection, management and facilitation of ECU Department of Hospitality Management Internship Program and coordinate formal internship programs for a student throughout the academic year.

Audio-Visual & Technical Support:

The Events Coordinator will provide direct audio-visual technical support for events at ECHI and the Health Sciences Student Center. Operate and troubleshoot advanced AV systems including control booth technology, presentation systems, livestream/recording platforms, lighting, and sound equipment. Assess client technical needs and recommend appropriate solutions. Coordinate with ITCS and other campus partners for technical troubleshooting and equipment upgrades.

Policy & Operations Oversight:

Develop, revise, and communicate building use policies and operational guidelines. Monitor event activities to ensure compliance with university policies and safety standards. Evaluate event processes and recommend improvements to enhance operational efficiency and customer experience. Serve as a decision-maker during events, resolving complex or time-sensitive issues independently.

ECHI Internship Program Management:

The ECHI Events Coordinator will recruit, select, supervise, train, and evaluate participants in the ECU Department of Hospitality Management Internship Program. Coordinate formal internship experiences throughout the academic year, including scheduling interns for weekday, evening, and weekend events. Provide mentorship and training in event planning, client service, facility operations, and audio-visual technology. Serve as liaison with the Department of Hospitality Management to provide performance evaluations and academic feedback.

Events Administration & Client Relations:

Serve as the Events Coordinator for the East Carolina Heart Institute (ECHI) and provide operational support for the Health Sciences Student Center. This position is responsible for the full lifecycle management of events from initial inquiry and consultation through execution and post-event follow-up. Responsibilities include scheduling banquet rooms, auditoriums, and conference spaces using 25Live or other applicable scheduling systems; conducting client consultations and walkthroughs to review logistics, room configurations, catering coordination, policies, and operational requirements; and creating and maintaining detailed event setup diagrams using AllSeated or similar diagramming software. The Coordinator interprets and applies university policies and procedures to individual events and client needs, ensuring compliance with institutional standards and facility guidelines. This position provides day-to-day operational oversight of events including room readiness, setup coordination, technical execution, catering logistics, access management, and safety considerations. The Coordinator serves as the on-site event manager, including nights and weekends, exercising independent judgment to resolve issues in real time. This role also serves as Setup Manager and/or Assistant Director of the Health Sciences Campus in their absence, The Events Coordinator maintains collaborative relationships with campus leadership, departments, and external partners to ensure a high level of customer service and operational consistency, and provides additional support for major institutional and college programs such as Match Day, White Coat Ceremony, Commencement, Graduation Ceremonies, and other high-profile events.

Environmental Health and Safety Requirements:

Evaluate event setups to ensure compliance with safety standards. Coordinate with Environmental Health & Safety, housekeeping, and facilities to maintain safe environments during events. Monitor walkways, electrical setups, vendor booths, and other event infrastructure for safety compliance. Minimum Education/Experience Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education Experience in education and/or office management working preferably in an academic medical center. Experience involving public contact and information gathering. Experience with audio visual technology. License or Certification required by the Department None Special Instructions to Applicant Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement. Job Open Date 04/28/2026 Job Close Date

• Positions will be posted until 11:59 p.

m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/07/2026 Open Until Filled No Quick Link for Direct Access to Posting ecu.peopleadmin/postings/93053 Alternate option If no applicants who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications. Nondiscrimination Statement East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinatorecu . Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employmentecu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.