Events Coordinator

Oversee day-of event execution through assigned Event Captains; confirm readiness (set-up, décor, seating, service flow), provide direction and resources, and serve as the primary escalation point to ensure a seamless guest experience. Create, maintain, and communicate event timelines, floor plans, and room diagrams; adjust plans and communicate with stakeholders quickly as details change. Plan and coordinate all event details—logistics, spaces, staffing plans, and service touchpoints—to meet or exceed member expectations and club standards. Partner with the Chef and management team to plan and execute major club events and seasonal programming, including holiday celebrations, special dinners, and club-wide member events. Work in consort with the Chef to develop and maintain event pricing modules/packages, supporting accurate costing, menu pricing, and clear communication of inclusions and upgrades. Coordinate guest management details including reservations/registration, check-in processes, meal selections, special requests, and seating assignments. Coordinate audio/visual needs per event specifications (microphones, music, screens, lighting as applicable); ensure equipment is scheduled, set, tested, and supported, and arrange troubleshooting during events as needed. Conduct planned check-ins during assigned events to support Event Captains, verify standards, and resolve issues quickly while balancing competing priorities and service needs. Develop staffing plans and assign Event Captains and support staff based on event scope; communicate expectations, provide pre-event briefs, and coordinate training (décor standards, dance floor/staging, service flow) to ensure consistent execution. Complete post-event documentation and recap details (attendance, issues/resolutions, lessons learned) and share summaries with Club Management as requested. Perform other duties as assigned to support the Events and Food & Beverage operation, maintaining a high level of professionalism and member service.