Event Coordinator

Job Overview Reef Coffee in Farragut, TN is seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide range of events. On the surface, we are an upscale, outdoor themed coffee shop, but we are build to be a cultural center! We are in the process of launching a range of events including live music during the day, special concert style night shows, business networking events, art and pet themed events, live sports watch parties on the patio, and so much more. The event coordinator will be in charge of executing these as well as coming up with many, many more. This role offers an exciting opportunity to bring innovative ideas to life, ensuring each event exceeds expectations through meticulous attention to detail and exceptional customer service. As an Event Coordinator, you will be the driving force behind creating memorable experiences that align with our brand vision. Your enthusiasm, organizational prowess, and ability to manage multiple tasks simultaneously will be key to your success in this role. We are a small startup with high speed team so expectations will be high right out of the gate. Experience is required as oversight will be minimal. Duties Collaborate with clients and internal teams to understand event objectives, themes, and requirements, translating ideas into actionable plans. Develop comprehensive event plans covering catering, entertainment, decor, and logistics while managing budgets effectively. Negotiate contracts with vendors including caterers, decorators, entertainment and vendors to secure the best terms. Coordinate all aspects of event marketing and promotion to maximize attendance and engagement through social media, email campaigns, and outreach strategies. Oversee event setup and breakdown, ensuring all elements such as seating arrangements, audiovisual equipment, signage, and decorations are executed flawlessly. Manage guest services during events by providing exceptional hospitality experiences, addressing guest needs promptly, and ensuring smooth operations. Track expenses meticulously, prepare detailed budgets, and implement cost-saving measures without compromising quality. Upsell additional services or packages during events to enhance client satisfaction and revenue opportunities. Maintain clear communication with clients, vendors, and Reef Coffee staff throughout the planning process to ensure alignment and timely delivery of all components. Qualifications Proven experience in event planning or coordination within hospitality venues such as hotels or restaurants; banquet experience is highly desirable. Strong negotiation skills with a track record of securing favorable contracts with vendors and venues. Excellent marketing skills with the ability to promote events effectively across multiple channels. Demonstrated ability in upselling services or packages to increase revenue streams during events. Solid understanding of event marketing strategies and event management processes from conception through execution. Exceptional customer service skills with a focus on guest satisfaction and hospitality excellence. Effective time management skills to prioritize tasks efficiently in fast-paced environments. Experience managing budgets, contracts, catering arrangements, and coordinating with multiple stakeholders simultaneously. Strong communication skills paired with organizational abilities that ensure seamless event operations from start to finish. Join us as an Event Coordinator if you're passionate about creating unforgettable experiences! Bring your energy, creativity, and organizational talents to a role that celebrates innovation in event management while delivering exceptional service at every turn!

Pay:

$20.00 - $30.00 per hour

Work Location:

In person