Executive Coordinator

Executive Coordinator Irving, TX Job Details Full-time 1 day ago Qualifications Meeting minutes Microsoft Excel Microsoft Outlook Supplier management Expense management Greeting customers Executive administrative support Mid-level Event vendor coordination Bachelor's degree Task prioritization Vendor relationship management Managing executive calendars Guest services 1 year Cross-functional collaboration Travel scheduling Communication skills Stakeholder relationship building Progress tracking (project management tasks) Stakeholder management Marketing collateral creation

Full Job Description Role Overview:

Summary/Objective :

The Administrative Coordinator will act as an extension of the executive team. The ideal candidate will be self-driven, flexible, and able to work with minimal oversight and guidance. They should be comfortable with ambiguity and know how to take effective action when needed. We will consider candidates with one (1) year of professional experience or internship experience, who possess the necessary motivation, attention to detail, and ability to manage multiple calendars and initiatives effectively.

Essential Functions:

Executive Support Manage executives' calendars, including day-to-day and ongoing oversight, deconflicting schedules proactively where needed, and keeping all relevant logistical details updated. Prioritize executive calendars and schedules based on business needs. Maintain understanding of assigned executives' priorities and responsibilities. Work collaboratively with full EA team to schedule across multiple executives. Coordinate travel (hotels, airfare, trains) for assigned executives. Submit timely and accurate expense report submissions for assigned executives. Meeting Management Coordinate logistics for internal and external meetings, including calendar invitations, meeting room reservations, and A/V needs. Coordinate distribution of agendas, supporting documents, and other information for internal and external meetings. Take meeting minutes and distribute to attendees in follow-up. Monitor progress against meeting action items and follow-up with stakeholders as appropriate. Project Management and Event Planning Create slide decks, meeting materials, collateral, and agendas for meetings and events. Coordinate internal and external events, including but not limited to conferences, town halls, board meetings, and social gatherings. Manage onsite and offsite events with high attention to detail and customer service orientation. Manage tasks delegated and assigned by the executives and manager. Maintain vendor maintenance communication for portfolio of assigned vendors. Relieve Front Office Manager of duties when needed, including assisting with greeting guests and vendors.

Promote NorthStar Anesthesia's Core Values Key Deliverables:

Coordinate and prioritize multiple schedules, appointments, and office visits. Handle a wide range of administrative-related tasks while being able to work independently and confidently under pressure. Maintain a high degree of confidentiality. Other duties and assigned responsibilities

Qualifications:

Bachelor's degree, or equivalent work experience, preferred Minimum one (1) year of professional related experience or relevant internship experience Demonstrated project management with the ability to partner with diverse stakeholders to meet ambitious timetables, milestones, and deliverables Proficiency in Microsoft Office Suite programs including Word, PowerPoint, Excel, and Outlook Ability to manage up and collaborate effectively with diverse Ability to prioritize workload on daily, weekly, and monthly basis

Knowledge, Skills and Abilities:

Excellent written and verbal communication skills Ability to think creatively, highly driven, self-motivated, highly organized Ability to work accurately and timely, follow complex instructions, and produce demonstrated high-quality work with great attention to detail Strong interpersonal skills, with ability to build relationships with stakeholders, act with tact and diplomacy, and demonstrate sound judgment Proven ability to manage confidential information with discretion Ability to maintain a friendly and professional demeanor and presence in all interactions

Qualifications:

NorthStar Anesthesia is a company of caregivers, founded by an anesthesiologist and a Certified Registered Nurse Anesthetist (CRNA). With more than 4,000 anesthesiologists and CRNAs under its banner, NorthStar partners with more than 280 client sites across over 20 states and counting to deliver a more productive and efficient model of anesthesia care. Its "care team" approach focuses on the provision of high-quality care while measurably improving operating room performance. To review our corporate opportunities, click here.