Junior Administrative Specialist

Junior Administrative Specialist Savvee Inc. - 3.2 Arlington, VA Job Details Part-time 3 hours ago Benefits Commuter assistance Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance Qualifications Exhibit development Sales collateral development Business travel arrangements Customer service Word processing AI tools proficiency Word embeddings Filing Client file management Executive administrative support Research High school diploma or GED Meeting scheduling Trade show promotions Copy editing Expense reports Document binding Event audio-visual coordination Presentation preparation Customer support Clerical experience Event setup Productivity software Video conferences (communication methods) 1 year Event customer service Communication skills Outreach events (outreach initiatives) Entry level Logistics planning Full Job Description Savvee Inc. is seeking a part-time highly organized Junior Administrative Specialist to support our federal client onsite in Arlington, VA. The ideal candidate provides comprehensive administrative and clerical support, including coordinating meetings and events, managing logistics, preparing materials and reports, and supporting executives with daily operations. They will also assist with planning and executing conferences and outreach activities, developing event materials, coordinating travel and audiovisual needs, and ensuring smooth delivery of both in-person and virtual engagements.

ESSENTIAL FUNCTIONS

Providing administrative and clerical support for clients and staff as tasked. Handling word processing, research, proofreading, editing, copying and binding, maintaining department/client files, expense reports, and coordinating events/meetings as needed. Supporting Executives with meetings, administrative tasks, clerical work, etc. Developing event staffing plans and afteraction reports and providing general logistical support. Developing and producing materials and products for trade show booths to be used at events, conferences, recruitment fairs, etc. Assisting in developing materials for meetings and conferences by creating materials and assembling briefing binders, speaker presentations, booth and exhibit materials, marketing collateral, outreach and communication plans. Supporting the planning and execution of events, to include general planning, agenda development, speaker identification, speaker preparation, and material development. Assisting with the logistical aspects of meetings, conferences, and special events including venue research and event analysis, preparing invitations and agendas, tracking RSVPs, and preparing travel arrangements. Preparing, reproducing and distributing conference materials. Researching information about possible room setup, audiovisual equipment, accessibility needs and services, and other onsite meeting needs. Assisting in arrangements for video conferences and webinars. Performing additional duties as assigned in support of evolving contract requirements and client needs. Understanding the organizational policies and procedures for accuracy of solutions and deliverables to the client. Demonstrating a commitment to quality and customer support.

REQUIRED EDUCATION AND TRAINING

High school diploma

MINIMUM EXPERIENCE AND SKILLS REQUIRED

One or more years of administration experience A proficiency in utilizing MS Office products Experience with Concur Experience with meeting support Must have the ability to obtain the client's suitability Proven familiarity with Artificial Intelligence (AI) concepts and responsible use of AIassisted tools Excellent written and verbal communication skills A highly motivated selfstarter Must be motivated and have excellent customer service skills

EOE Statement:

Savvee Inc. is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability, veteran status, pregnancy, genetic information, sexual orientation, gender identity, or any other characteristic protected by state, federal, or local law. EEOC- Eligibility to

Work:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. About Savvee Inc. Savvee Inc. is where integrity meets innovation. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we hire professionals known for reliability, expertise, and exceptional service to support federal clients in IT, HR, and administrative solutions. We value each employee's contribution and reward excellence with competitive pay, spot bonuses, and robust benefits:

• Health, Dental, Vision
• Company-paid Life & Disability
• 401K with 100% vesting from first paycheck
• Paid leave, EAP, commuter benefits
• Training assistance & charitable opportunities Savvee is an equal opportunity employer committed to diversity and compliance with federal hiring laws.