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Conference Services Coordinator

Job

Robert Half

Herndon, VA (In Person)

Full-Time

Posted 1 week ago (Updated 4 days ago) • Actively hiring

Expires 7/18/2026

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Job Description

We are seeking a detail-oriented and highly organized Conference Services Coordinator to support the planning and execution of meetings, conferences, and special events. This role is responsible for coordinating event logistics, managing client and vendor communication, and ensuring a seamless experience for all attendees. The ideal candidate thrives in a fast-paced environment, delivers exceptional customer service, and can manage multiple priorities effectively. This position is onsite Monday through Friday.
Responsibilities:
Coordinate all aspects of meetings, conferences, and events from planning through executionServe as the main point of contact for internal stakeholders, clients, vendors, and event attendeesManage event calendars, meeting schedules, room bookings, and space reservationsArrange catering, audiovisual services, signage, transportation, lodging, and other event logisticsPrepare event materials, agendas, reports, and post-event summariesMonitor event budgets, process invoices, and track expensesEnsure conference rooms and event spaces are set up according to specificationsTroubleshoot issues during events and provide real-time support as neededMaintain accurate records of event details, vendor contracts, and service requests