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Catering Event Coordinator
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Arista Catering
Seattle, WA (In Person)
$64,480 Salary, Full-Time
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Job Description
Catering Event Coordinator Arista Catering Seattle, WA Job Details Part-time | Full-time $28 - $34 an hour 19 hours ago Qualifications Spanish Pricing Catering Administrative experience Attention to detail Full Job Description Catering Event Coordinator Arista Catering — Seattle, WA Arista Catering is looking for a highly organized Catering Event Coordinator to help support our catering, proposal, and operations team. This role is designed for someone who is detail-oriented, comfortable working on a computer, and able to follow a consistent process to make sure catering events are accurate, complete, and properly communicated to our kitchen and front-of-house teams. This is not a traditional sales position. The main focus of this role is coordination, accuracy, proposal support, client follow-up, and making sure event details do not get missed. About the Role Our catering business handles a wide range of events, including corporate catering, aviation catering, box lunches, staffed events, drop-off catering, and special events. We are looking for someone who can help turn incoming client requests into accurate proposals, organize event information, and make sure every confirmed event is properly handed off to the team. This person will work closely with our senior catering team, kitchen team, front-of-house/event team, and management. Key Responsibilities Respond to incoming catering inquiries and help gather event details. Assist with creating and updating catering proposals. Review proposals for missing information, unclear details, or possible errors. Help make sure pricing, fees, rentals, staffing, delivery, disposables, and special requests are included when needed. Use our event planning software, Total Party Planner, to enter and update event information. Help use AI tools and internal templates to improve proposal accuracy and consistency. Track proposal status and follow up with clients as needed. Print and distribute event paperwork for kitchen and front-of-house teams. Confirm that both kitchen and front-of-house have the correct event information. Help review upcoming events for missing items, timing issues, dietary needs, staffing needs, and special instructions. Communicate clearly with the catering team, kitchen, delivery, and event teams. Help create a smoother process so events are accurate, profitable, and well-executed. What We Are Looking For The ideal candidate is: Very organized and detail-oriented. Comfortable using computers and learning new software. Good at following checklists, templates, and step-by-step systems. Able to communicate professionally with clients and coworkers. Calm under pressure and able to handle multiple events at once. Willing to ask questions when something is unclear. Focused on accuracy and follow-through. Interested in using technology and AI tools to improve workflow. Comfortable working in a fast-paced catering environment. Helpful Experience Experience in any of the following is helpful, but not required: Catering or event coordination Restaurant management or front-of-house experience Administrative support Customer service Proposal support Scheduling or logistics Total Party Planner or other event software Google Workspace, spreadsheets, forms, or CRM systems Spanish-speaking ability is a plus Important Qualities Accuracy is very important in this position. Catering events involve many details, and missed information can create major problems for the client, kitchen, delivery team, and event staff. We are looking for someone who takes pride in getting the details right and helping the team stay organized. This is a great role for someone who enjoys being part of the behind-the-scenes process that makes events successful. Schedule Full-time or near full-time position available. Schedule may vary depending on business needs, but regular weekday availability is required. Compensation Pay depends on experience. About Arista Catering Arista Catering is a Seattle-based catering company serving corporate clients, private events, aviation catering, box lunches, and special events throughout the region. We are focused on improving our systems, using technology more effectively, and building a stronger team process around proposals, coordination, and event execution. To Apply Please send your resume and a short note about why you would be a good fit for a detail-focused catering coordination role.