Front Desk

Front Desk/Receptionist Job Description:

Collaborate in several administration and front desk tasks to maintain a systematic process of all the documentation received and a controlled system of purchasing by phone and job materials for projects.

Position:

Administrative assistant and front desk

Department:

Administration and Operations Schedule:

8:00 am

• 5:00 pm

Key Functions and Requirements:

Main functions:

• Correspondence
• Receive all correspondence. Sorting, distribute, scan, and save correspondence to its appropriate department.
• Phone calls
• answer the phone and transfer to the corresponding team member.
• Hotel reservation
• book reservation for the foreman working out of town.

Inventory:

Keep inventory of materials on hand.

• Control the inventory in the office warehouse
• this task includes to placing orders, receiving the material and in some cases ensuring delivery to the foreman.
• Register all the Hotel Reservations booked in the reservation Log and then forward the info to the accounting department.
• Register all the purchases made over the phone in the Material log.
• Drop off correspondence to the Post Office every Friday.

Requirements:

o Bilingual (Spanish and English) o Proficiency in Microsoft Office o High school diploma or equivalent o Excellent organizational skills and attention to detail o Knowledge of basic office equipment o Professional and courteous o Able to perform clerical tasks such as data entry, filing, and photocopying o Provide administrative support to the office as needed o Proven experience as a receptionist, front desk or similar role preferred o Strong interpersonal and communication skills with ability to interact effectively with clients and colleagues o Strong problem-solving skills o Works well under pressure o Excellent time management skills o Quick learner

Job Type:

Full-time Work Location:

In person