Day Porter/ Office Assistant

Day Porter/ Office Assistant Midwest Maintenance - 3.3 Topeka, KS Job Details Full-time $18 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance Life insurance Qualifications Office supply management Record keeping Microsoft Excel Client communication Microsoft Office Customer inquiry handling High school diploma or GED Hiring Attention to detail Custodial experience Organizational skills Cleaning Time management Full Job Description Day Porter / Office Assistant Topeka, KS 66606 (In-Person) $18.00 /

Hour Full-Time Schedule:

Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch) | Flexibility required The Role Accuracy isn't a preference for you. It's a standard. Midwest Maintenance is looking for a Day Porter/Office Assistant who brings genuine technical rigor to administrative and operational work. This is not a role for someone who does things "good enough." You'll be the person who catches what others miss, builds processes that actually hold up, and takes ownership of data accuracy in an environment where details directly impact payroll, scheduling, and service delivery. This role is primarily office-based, with a required operational coverage component: when a Day Porter calls out, you step in. That's not a footnote — it's part of the job, and we need someone who owns it without hesitation. What You'll Own Administrative, Data & Office Operations (Primary Focus) Own the accuracy and integrity of operational records, files, and documentation — audit-ready at all times Use Microsoft Excel at an advanced level: build and maintain trackers, analyze scheduling and attendance data, identify trends, flag discrepancies, and translate raw data into clean summaries for leadership Perform root cause analysis on recurring issues — coverage gaps, attendance patterns, operational breakdowns — and bring solutions, not just observations Manage timekeeping, labor, and budget data; coordinate corrections with supervisors, Payroll, and Operations Support hiring functions: coordinate interviews, assist with onboarding paperwork, and ensure documentation is complete and accurate Answer incoming calls and professionally route inquiries Identify opportunities for process improvement and follow through on them independently Manage your own priorities and deadlines with minimal oversight — you'll be trusted to know what needs to happen and to make it happen Operational Coverage (Required — As Needed) When a Day Porter calls out, you cover the shift.

Come prepared:

Midwest Maintenance uniform Non-slip shoes Change of clothes Perform light to moderate porter and cleaning duties to maintain service standards Who You Are You're the kind of person who: Digs into data because you genuinely want to understand it — not just report it Builds mental models of how processes work and spots when something is off before anyone else does Holds yourself to a higher standard than anyone else would hold you to Finishes what you start, documents what you do, and follows through without being chased Stays calm and focused when priorities shift or the day gets disrupted — and adjusts without losing quality Takes confidentiality and discretion seriously, because you understand the weight of the information you handle Shows up — literally and figuratively — including when the operational team needs coverage and you're the answer What You Bring High school diploma or equivalent (required) Prior cleaning or custodial experience (required) 2+ years of administrative, coordination, or operations support experience Advanced Microsoft Excel proficiency: VLOOKUPs/XLOOKUPs, Pivot Tables, formula development, data analysis Strong organizational, time-management, and prioritization skills Professional written and verbal communication Reliable transportation and valid driver's license Ability to pass a background check Business casual attire for office duties; uniform required for operational coverage shifts Why Midwest Maintenance We're a national janitorial company where operational precision isn't just valued — it's how we win. If you're someone who finds satisfaction in work done exactly right, who wants to develop real expertise in operations and data, and who wants to be recognized for your follow-through and reliability, you'll find a home here.

Benefits include:

Competitive hourly pay: $18.00/hour Health, dental, vision, and life insurance 401(k) Opportunity to grow within a stable, established company

Pay:

$18.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Vision insurance

Work Location:

In person