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Recreation Supervisor/ Events
Job
Town of Bay Harbor Islands
Bay Harbor Islands, FL (In Person)
$60,000 Salary, Full-Time
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Job Description
The Parks and Recreation Supervisor - Events reports directly to the Parks and Recreation Director and is responsible for the planning, management, and oversight of the Town's recreation programs and special events. This position serves as a key member of the department's leadership team, exercising independent judgment and discretion in program administration, resource allocation, and operational decision-making. The Supervisor works closely with the Director to implement departmental goals, develop programming strategies, and ensure that all events and recreation services align with the Town's priorities, regulatory requirements, and community needs. This role has primary responsibility for overseeing events and program operations and plays an active role in program improvements, budgeting, and long-term planning with general guidance from the Director. Plans, develops, and manages all Town events and recreation programs across all populations (youth, adult, senior, and community), including resource scheduling, staffing, production coordination, and promotional activities in alignment with Parks and Recreation Department goals. Communicates with community members, vendors, and stakeholders to gather program and event requirements, ensuring alignment with Town policies, safety procedures, and departmental goals. Works closely with internal teams such as Operations, Maintenance, Finance, and others to ensure that all event requirements are met in compliance with safety codes, policies, and performance standards. Negotiates and manages vendor agreements within procurement and budget standards. Serves as lead point of contact for vendors, contractors, community partners, and interdepartmental coordination, ensuring alignment with departmental objectives and Director expectations. Develops and administers program and event budgets, providing improvements to the Director regarding event budgets, ensuring that all event-related expenses are within approved limits and cost-effective strategies are utilized; evaluates effectiveness and implements improvement. Creates promotional materials, manages event marketing campaigns, and secures sponsorship efforts. Provides supervision to designated department staff including training, scheduling, and day-to-day direction. Responds appropriately to minor issues and public concerns; informing Director of all issues and resolutions and escalations. Responsible for generic departmental operations including park facility management, program registration, resident inquiries, and coordination with maintenance and external contractors. Performs other duties as required to ensure the success of the Town's program and events, and in alignment with the Parks and Recreation Department's mission and goals.