Department Programs Associate

Posting Details Job Posting Information Posting Number

PG195041SP

Internal Recruitment No Working Title Department Programs Associate Anticipated Hiring Range $52,000

• $58,000 Work Schedule Monday
• Friday, 8 am
• 5 pm Job Location Raleigh, NC Department Parks, Recreation & Tourism Management About the Department The Department of Parks, Recreation and Tourism Management ( PRTM ) prepares students for planning and management careers in parks, recreation, tourism, golf, and sport.

We are a national leader in research and extension, dedicated to finding real solutions for real problems and helping communities and people thrive. The PRTM Department offers undergraduate and graduates degree programs in a variety of concentration areas. Since 2000, we've graduated over 2,000 students with baccalaureate degrees and more than 500 students with Masters or other advanced degrees. Relevant coursework is paired with hands-on fieldwork and service-learning opportunities specific to a student's chosen specialty. In addition, students conduct research, participate in national consortiums and learn on-the-job through internships and co-ops. PRTM places a heavy emphasis on research for our faculty and students. As part of a tier-one research university, we have the people and the skills needed to advance knowledge and develop innovations that solve real problems. PRTM researchers are deeply engaged in work in four broad areas: Health and Well-Being, Human Dimensions of Built and Natural Environments, Sustainable Tourism, and Geospatial Methods and Models. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical , Dental , and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:

Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties This position provides administrative and business support to the Business Officer, Department Head of Parks, Recreation and Tourism Management, Associate Department Head, faculty, staff and students. This position will report to the Business Officer and plays a significant role in maintaining operational efficiency within the main administrative office and plays a significant role in assisting with finance and human resource related responsibilities. The position serves as the first point of contact for visitors to the department and will be expected to answer general questions regarding and, where necessary, direct inquiries to the appropriate person. Successful candidates must be able to work both independently and collaboratively. The ability to multitask, efficiently prioritize and complete tasks according to strict deadlines, perform actions requiring strong attention to detail, and learn and adapt to changing procedures will be critical for this position. In support of the Department of Parks, Recreation and Tourism Management, this position provides: General Office Administration & Operations (30%) Managing the reception area and public spaces; greeting and assisting all visitors, students, faculty and colleagues. Serving as the primary liaison for IT, building maintenance, and key assignments. Acts as the Asset Management and Surplus Coordinator. Curating departmental listservs, managing conference room reservations, and overseeing departmental calendars (PhD student defenses, academic seminars, social events). Representing the department on the CNR Safety Committee and serving as the Mobile Communication Device ( MCD ) Initiator. Managing mail/parcel distribution and high-volume printer maintenance (WolfCopy). Coordinate travel arrangements and approvals for students, faculty and visitors. HR & Financial Responsibilities (45%) Reconciling Pcard transactions, processing vouchers, and managing payments/deposits for the department. Initiating new hires, separations, and rehires; managing the full onboarding lifecycle for new staff. Acting as Timekeeper for bi-weekly employees and Leave Coordinator for all temporary and student staff. Executive Support for Department Leadership (25%) Coordinating the Department Head's daily planner, travel arrangements, and IT needs. Recording proceedings, tracking action items, and ensuring all virtual/in-person materials are prepared for maximum effectiveness. Collaborating on the collection of program data for annual reports and departmental reviews. Assisting leadership with the sensitive Retention, Promotion, and Tenure ( RPT ) process; seeking guidance from the Business Officer. Other Responsibilities Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications Excellent written, verbal, and interpersonal skills, with proficiency in business writing and proofreading. Proven ability to handle sensitive information with professionalism and integrity. Expert scheduling, multitasking, calendar management, and project coordination. Knowledge of the rules and regulations concerning Human Resources actions, PCard and Travel. Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 06/09/2026 Earliest Close Date

• (Positions will be posted until 5:00 PM ET on this date.

Positions remaining posted after this date are still accepting applications but may close at any time.) 06/16/2026 Notice to Applicants Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume". Special Instructions In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references. Position Details Position Number 00043009 Position Type SHRA Position Classification Band Title University Program Associate Position Classification Band Level Advanced Position Classification Salary Range $ 35,589

• $ 64,499 Salary Grade Equivalency NC10 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.

Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation

• Adverse Weather Non Mandatory
• Adverse Weather Mandatory Designation
• Emergency Events Non Mandatory
• Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 150201
• Parks, Recreation & Tourism Management EEO NC State University is an equal opportunity employer.

All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Supplemental Questions Required fields are indicated with an asterisk (

• ).

• How did you learn of this opportunity?

NCSU Website Job Alert (automated email from our system) NCSU Executive Search Services Monster.com CareerBuilder.com InsideHigherEd.com Other Online Job Board Carolina Job Finder / Employment Guide Job / Career Fair The Chronicle of Higher Education Professional Journal Print Advertisement (Newspaper / Periodical) Professional Organization Direct Contact from NCSU HR Representative / Recruiter NCSU Employee Referral Social Media (LinkedIn, Twitter, Facebook, Other) Other If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)

• Please select the response below that best describes your experience/education for the University Program Associate position.

High school diploma/GED and at least 4 years of related experience Bachelor's, Master's, or Doctorate in any field Combination of post-high school education and experience in a related area to equal at least 4 years (ex: Associate's degree and 2 years of experience) Did not complete high school but have a combination of high school education and related experience to equal at least 8 years (ex. 1 year of high school and 7 years of experience) None of the above

• Please describe any previous experience you have working in Human Resources. (Open Ended Question)
• Please briefly describe your experience with GoogleApps including Gmail, Calendar, and Docs/Drive. Please indicate whether your experience with these Apps was in a professional environment or for personal use. (Open Ended Question)
• Please briefly describe your level of proficiency with the MS Office Suite including Word, Excel, Access, and PowerPoint. (Open Ended Question)
• Please describe your experience with financial and/or HR systems.

If applicable, please specifically detail your experience with PeopleSoft Financials & HR as well as Wolfpack Reporting System (WRS). (Open Ended Question) Application Materials Required Required Documents Resume Cover Letter Contact Information for References Optional Documents