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Deputy General Manager - Administration
Job
Amtex Systems Inc.
Jersey City, NJ (In Person)
Full-Time
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Job Description
Deputy General Manager - Administration at Amtex Systems Inc. Deputy General Manager - Administration at Amtex Systems Inc. in Jersey City, New Jersey Posted in about 5 hours ago.
Type:
full-timeJob Description:
Deputy General Manager -Administration Location:
NYC NY | Onsite ( Locals preferred for Onsite ) Full time employmentJob Description:
Key Responsibilities Administrative Operations and Maintenance- To maintain America's region office Lease and Agreement.
- Making sure lease renewal are on time.
- Making sure lease renewal process followed and have approvals as per LOA.
- Approving engagement & amendment in system on time.
- HVAC, Cleaning, Stationery, Courier etc. agreements renewal & in system.
- Making sure office construction/refurbishment is done on time.
- All reports should be updated every day in system.
- Everyday walkthrough to office, meet managers and take notes of repair work which needs to be done.
- Making sure Office cleanliness. And Signages are installation on time.
- Maintaining CapEx & OpEx records.
- Maintaining Writing off furniture and other items records.
- Manage day-to-day administration and control expenses related to maintenance, utilities, communications equipment, and hospitality services.
- Ensure the upkeep and maintenance of office furniture, fixtures, and equipment, and represent the administration team during audits.
- Oversee the implementation of contracts with service providers, ensuring timely renewal of maintenance contracts.
- Making sure all invoices are submit on time without delay for payment.
- Provide stationery, food, and corporate gifts as requested by business units and management. Procurement, Payments, and Compliance
- Maintain records of utility bills, vendor invoices, and other expenses to ensure timely processing and payment.
- Process material management payments through SAP, ensuring adherence to VFAR and purchase policy in invoice processing.
- Manage petty cash for daily expenses, prepare vouchers, and report payments to vendors.
- Collaborate with employees, vendors, and service providers to address procurement, repair, and maintenance needs.
- Monitor compliance with occupancy certificate & licenses, ensuring timely renewal of vendor contracts. Documentation, Governance, and Sustainability
- Maintain proper documentation of reports, audits, contracts, and other administrative records.
- Ensure compliance with
ISO 14001
by implementing measures to manage energy consumption and reduce waste.- Protect sensitive information by adhering to VFS' Global information security policies and procedures.
- Follow the code of conduct and VFS Administration Standard Operating Procedures.
- Oversee handovers and takeovers of premises, obtaining clearance certificates during transitions.
- Respond to inquiries, troubleshoot issues, and maintain stakeholder satisfaction. Skills & Experience
- 10 - 12 years of relevant experience
- Handle Admin of US/ Canada/LATAM and coordinate with staff based at Mumbai
- Travel requirements within Region -25%
- Excellent writing and editing skills across formats
- Knowledge of Computers and work with MS Office efficiently
- Strong organizational skills with the ability to manage multiple priorities Personal Attributes
- Highly delivery-focused with strong attention to detail
- Proactive and responsive, with a strong sense of ownership
- Comfortable working across different cultures and markets
- Calm and reliable under pressure
- Collaborative and effective in a global, matrixed environment