Administrative Specialist

Dept Number/Name:

240300 /

School of Theatre & Dance College Division:

Acad Affairs-Coll of Design, Art & Performance Salary Plan:

Staff Job Code/Title:

2204 /

Administrative Specialist Hiring Salary/Salary Range:

$40,000 - $43,000

Position Number:

100004439 Occasional assistance with recruitment events outside normal hours/days

ORGANIZATIONAL SUMMARY

The University of South Florida School of Theatre and Dance is committed to facilitating creative and academic artists and scholars through rigorous training in the studio, the classroom, and in performance. As the creative center of the University of South Florida, the College of Design, Art & Performance provides an enriched, creative, and professional environment for tomorrow's leaders in architecture, design, art, art history, dance, music, and theatre. The college is home to the university's arts district, Contemporary Art Museum, Graphicstudio and the Florida Center for Community Design. The college embraces opportunities to embed new and existing arts programming in the rapidly growing regional communities and serves as an integral engine for socioeconomic progress through its research, advocacy, and engagement.

MINIMUM:

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Additional education may not be substituted for this experience requirement.

Degree Equivalency Clause:

Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from

SB 1310. PREFERRED

Knowledge about the Arts / Knowledge on using Trello / Experience with using Constant Contact / Knowledge of Admissions. Very fast paced / collaboration. Very forward facing (can give tours or talk to parents)

Recruitment:

Handles all perspective student correspondence/ Monitor Admissions Report and CDAP Info Request Form. Send recruitment/info emails to potential students. Dance Auditions; in charge of registration, correspondence, drafting and sending placement letters, sharing & organizing students' placements & admission status. Communicate w/prospective students/parents - Approximately 250-300 students audition a year either in person or via video. Coordinates Day of Dance and Day of Theatre - recruitment events involving approximately 150 visiting students each.

Coordinates Banner Schedules/Space Calendar:

work with faculty and staff to set course schedule and enter data into Banner, Manage

FAD & TAR

Space calendar.

Process scholarships and awards:

coordinate applications, draft & send letters to recipients, submit FA scholarship requests, thank you letters to donors, provide academic program support (Coordinate Acting Studio Course Auditions 2x year) and departmental communication (serving Faculty/Students), ie updating Theatre Canvas Page, and updates web page.

Fiscal responsibilities:

Pay Invoices and submit Facility Work Orders (TAR), Attend meetings: Staff, CDAP Business Office, Dance & Theatre Faculty, and School of Theatre & Dance, Update p-card receipt form, Federal Work Study Students coordination, Submit Travel Requests & Travel Arrangements for Faculty, Submit Facility Work Orders (FAD), Submit Foundation Check Requests. Other duties as assigned.