Coordinator of High-Impact Experiences

Coordinator of High-Impact Experiences Coordinator of High-Impact Experiences

Company:

North Carolina State University

Job Location:

Raleigh, North Carolina

Category:

Student Affairs and Services

Type:

Full-Time Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities.

Visit us at https:

//jobs.hr.ncsu.edu/.

Department:

150401 -

Forestry & Environmental Resources Academic Research Location:

Raleigh, NC Essential Job Duties:

The Coordinator of High-Impact Experiences serves as the operational and student-facing lead for the experiential learning that defines the student experience in the Department of Forestry and Environmental Resources. This role facilitates the journey from classroom to career by managing the logistics, professional networks, travel, field-based environments, and community-building activities supported by the department.

Key Responsibilities:

1. Student Leadership & Organization Mentorship Serve as the department liaison for all FER-affiliated student clubs (e.g., Forestry Club, Leopold Club, SAF, American Fisheries Society, Xi Sigma Pi, NR Leadership Board). Assist student officers in navigating university systems, planning high-impact events, and professionalizing their organizations. Facilitate student access to departmental, college and university resources to support travel to regional and national professional conferences. 2. Residential Logistics Manage the logistics for the Forestry Summer Practicum and the Fisheries, Wildlife, and Conservation Biology (FWCB) Summer Practicum. Coordinate site use with Forest Assets and oversee residential logistics, including contracts, housing assignments, and facility readiness. Supervise camp cooks and kitchen staff; manage meal planning, food procurement budgets, and kitchen inventory for varied student cohorts. Negotiate and manage contracts and invoicing with external vendors for equipment, transportation, and field supplies. 3.

Field Program:

Act as the primary point of contact for Health Inspectors at Camp Slocum; ensure kitchen and residential facilities meet all regulatory standards. Coordinate the collection of student health forms, liability waivers, and emergency contact data; maintain organized records for faculty and management. Support student orientation meetings and communications. Identify and report facility hazards or safety concerns to Forest Assets or departmental leadership for resolution. Ensure students, cooks, and staff are briefed on existing departmental safety protocols and university field-work standards. 4. Support the Enhancement and International Committees and Academic Programs Provide professional support for global initiatives, including faculty-led study abroad logistics and international field research planning. Assist students in both Forestry and FWCB with travel registries, international insurance compliance, and grant application processes for international travel. Facilitate the application and disbursement process for funds management by the Enhancement Fund Committee and the International Committee, ensuring equitable promotion and access to all student populations, and full compliance with university regulations. Facilitate planning and utilization of department operational funds allocated to program coordinators for community-building and professional development. Facilitate planning and coordination of group advising meetings in curricula for teaching faculty (including confirming faculty participation, compiling and distributing materials, communicating with students, and arranging for rooms and refreshments). 5. Student travel authorizations and reimbursements Enter TAs and TRs for student travelers, including all first-time travelers, with an emphasis on undergraduates and international travel. Ensure wise use of funds and compliance with all university regulations. Guide students through university travel registries and insurance requirements (e.g., GeoBlue) for high-impact domestic and global experiences. 6. Departmental Event & Internal Communications Plan and execute departmental events, including symposiums, guest lectures, and graduation celebrations. Maintain and update physical communication boards within the department to highlight student achievements, club news, and upcoming field opportunities. Ensure departmental spaces reflect the active research and field-work culture of both Forestry and FWCB programs. Essential Skills Ability to build rapport with varied student populations (Forestry and FWCB) and mentor them through the "hidden curriculum" of professional networking, field readiness, and travel for professional development and research. Skill in communicating across vastly different audiences. Proficiency in coordinating logistics (food, housing, transport) in "off-grid" or field-station environments like Camp Slocum. Ability to manage external service providers and ensure deliverables meet the department's standards for quality and safety. Ability to balance the cyclical "high-season" of summer field programs with the year-round administrative needs of faculty committees and student clubs. Skill in managing multiple funding streams (Enhancement Funds, fees and tuition revenues for the summer practicum) with high accuracy and transparency. Knowledge of (or the ability to quickly learn) food safety codes, university travel policies, and field-work liability requirements. High proficiency in managing sensitive student data (medical/emergency forms) with strict attention to privacy and accessibility.

Other Work/Responsibilities:

Other duties as assigned by supervisor and Department Head.

Minimum Experience/Education:

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

Familiarity with the importance of academic planning, course selection, and student support resources in higher education. Basic understanding of budgeting, expense tracking, and the importance of financial accuracy. Skilled to express information clearly and professionally, and to listen effectively. Experience in managing tasks, prioritizing responsibilities, and meeting deadlines. Ability to interact positively with students, faculty, and staff. Experience in identifying issues and seeking solutions, even with limited experience. Experience navigating online systems and using common software applications.

Preferred Qualifications:

Professional experience in program coordination, student affairs, or field-based operations. Demonstrated ability to communicate effectively with a wide range of stakeholders, including students, faculty, industry executives, and external vendors. Familiarity with NC State travel, procurement, and HR systems.

Required license or certification:

N/A Position Number:

00043050

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. HigherEd360 is part of the HigherEdJobs network.