HR Administrative Assistant (Jackson)

Salary Range:

$18.00 - $22.00 per hour

Shift:

Monday-Friday. 8 am - 5 pm

Job Summary:

The Office Assistant with HR Experience is responsible for maintaining efficient office procedures and supporting various HR functions, including recruitment, onboarding, and record-keeping. This role requires a high degree of confidentiality, professional communication, and the ability to multitask in a fast-paced environment. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks, work diligently under pressure, and maintain ahigh degree of attention to detail and discretion.

Key Responsibilities:

General Office AdministrationFront Desk & Inquiries:

Greet visitors, answer and route phone calls, and respond to general email inquiries.

Administrative Support:

Perform general clerical duties including photocopying, scanning, faxing, and managing digital and physical filing systems.

Answer and direct phone calls, take messages, and respond to inquiries via or social media in a professional manner.

Inventory Management:

Monitor office supply levels, anticipate needs, and place orders to ensure the workplace remains fully stocked.

Data Entry:

Create and update records ensuring the accuracy and validity of information in databases or spreadsheets.

Human Resources SupportRecruitment:

Assist in posting job openings, screening resumes, performing background checks, and coordinating interview schedules.

Onboarding:

Prepare new hire packets, conduct orientation sessions, and coordinate with IT for equipment and systems access.

Record-Keeping:

Maintain accurate and up-to-date physical and digital employee personnel files, ensuring strict data confidentiality.

Payroll & Benefits Support:

Assist with processing payroll, tracking employee attendance/leave, and answering basic employee questions regarding benefit plans.

Compliance:

Conduct periodic audits of HR files to ensure all required documentation is collected and compliant with labor laws.

Required Qualifications:

Experience:

Minimum 1-2 years of experience in an administrative office role, with direct experience in an HR support capacity preferred.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, Outlook). Familiarity with Quickbooks software is a plus.

Soft Skills:

Excellent verbal and written communication; strong attention to detail; and the ability to handle sensitive situations with tact and diplomacy.