Human Resources Assistant

General Summary Under the direction of the Human Resources Director, is responsible to carry out various office functions with integrity and accuracy. Assists in maintaining established programs in a manner consistent with established and accepted governmental principles and practices. Participates in the implementation of the County's goals, objectives, policies and priorities. Provides complete administrative support to the Human Resources Director. Performs office management duties and responsible for assisting with the daily office functions. Performs a variety of tasks requiring independent judgment. Essential Duties and Responsibilities

• Acts as confidential secretary to the Human Resources Director in working with limitedfinance & budget issues, personnel issues and other sensitive matters.
• Assists the Human Resources Director performing research, investigating various issues, and compiling reports with possible alternatives and recommended courses of action for review.
• Assists in carrying out directives and implementing policies of the Board related to research and policy development, personnel and employee relations.
• Assists the public, employees and department heads in the job listing and application process.
• Collects input on bargaining issues and coordinates the bargaining team meetings. Assists in preparing data on wages, benefits and other issues for the collective bargaining process.
• Act as the first point of contact with employees for general finance and human resources questions including basic budget and purchasing questions.
• Maintains personnel records with appropriate documentation. Maintains the database of employees with pertinent information such as job title, salary, social security number, birth date, etc.
• Composes and types correspondence, independently or as directed, for the Human Resources Director.
• Assists walk-in visitors; answers inquiries and complaints from the public, employees, and various departments; provides requested information and explains departmental policies and procedures; refers requests to appropriate staff members and/or departments.
• Assures that assigned areas of responsibility are performed within budget; perform cost control activities; monitor revenues and expenditures in assigned area to assure sound fiscal control; assist in the preparation of annual budget.
• Evaluates and makes changes in work procedures and schedules as necessary.
• Assists in processing reports including form 941, State of Michigan withholding taxes, UIA wage reporting, etc.
• Maintains excellent relations between office and other county departments and public.
• Prepares a variety of studies, reports and related information for decision-making purposes.
• Investigates and follows-up on citizen requests for service, complaints, and requests for information (FOIA).
• Assists in the development and publication of notices, flyers, brochures, media releases, news articles, and other informational materials about open positions at Antrim County.
• When necessary, assist the Human Resources Director with calendar appointments and meeting preparation (copies, mailings, etc.).
• Other duties as assigned.

Employment Qualifications Education:

Graduation from high school with specialized course work in office practices such as editing, filing, accounting and bookkeeping, or any equivalent combination of related education and experience. Associates degree preferred.

Experience:

Five (5) years of experience in an office management setting. Prefer experience with emphasis on accounting , payroll and payroll taxes, and budget management. Basic understanding of laws affecting human resources, and familiarity with employee benefit programs, or any equivalent combination of education, training and experience. Must have very good secretarial, word processing, spreadsheet, and typing skills.

Other Requirements:

Must have excellent organizational skills, exceptional verbal and written communication skills. Must possess the ability to handle multiple tasks at the same time. Must have a valid Michigan Motor Vehicle operator's license. The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection/promotional criteria. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit and talk or hear and to periodically sit for long periods. The employee is occasionally required to walk to departments within the building and from building to building (in all types of weather); use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Tools and Equipment Used Personal computer including word processing, spreadsheet, presentation software (e.g. Power Point) and database software; scanner; copy machine; postage machine; duplicating machine; binding machine; fax machine; calculator; phone; file cabinets; entry books; pens; pencils; manuals; and reference books. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet or moderately quiet. Selection Guidelines Formal application, rating of education and experience, oral interview (with the possibility of job-related tests), reference check, safe-driver check, pre-employment physical with drug screening, and criminal background check. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The description of essential duties does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Please send resume, completed application, and letter of interest to Human Resources, PO Box 187, Bellaire 49615 or hr@antrimcountymi.gov. Application form is available on Antrim County government website under the Human Resources tab. Antrim County is an Equal Opportunity Employer.

Pay:

$20.22 - $21.67 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person