Human Resources Specialist

Human Resources Specialist Classification :

Non-Exempt Salary Grade:

Pay Grade 4-Professional Support/Supervisory Reports to:

AVP, Human Resources Manager Job Description Date:

October 25, 2024 JOB

DESCRIPTION

Summary/Objective:

The Human Resource Specialist, under close supervision, will support the daily functions of the Human Resource (HR) department including assisting with hiring and interviewing staff, administering payroll, performance management, benefits, and leave, and enforcing company policies and practices.

Duties/Responsibilities:

Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications. Assists with recruitment and the hiring of qualified job applicants for open positions. Conducts or acquires background checks and employee eligibility verifications. Supports administration of bonus, commission and incentive programs. Plans and supports new hire orientation and employee recognition programs. Performs incremental reporting and vendor billing. Maintains Employment and Labor law posters, ensuring they are up to date. Assists with open enrollment and benefit administration. Maintains employee files and documentation. Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. Supports knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. Performs other duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to prioritize tasks. Ability to act with integrity, professionalism, and confidentiality. Thorough knowledge of employment-related laws and regulations. Proficient with Microsoft Office Suite or related software. Proficiency with or the ability to quickly learn the organization s HRIS and talent management systems.

Education and Experience:

Bachelor s degree in human resources, Business Administration, or related field required. At least one year of human resource management experience preferred. Experience with

ADP HRIS

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization s facilities.

Competencies:

Ethics/Integrity:

Knowledge of practices, behaviors, applicable laws, rules and regulations governing proper business conduct.

Adaptability:

Knowledge of successful approaches, tools and techniques for dealing with changes and adapting to a changing environment.

Customer Service:

Works well with customers, promotes a positive image of the company, strives to solve issues raised by customers.

Productivity:

Manages workload, works efficiently, meets goals and objectives.

Quality:

Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve products/services.

Cooperation:

Willingness to work harmoniously with others in getting a job done. Readiness to respond positively to instructions and procedures.

Supervisory Responsibility:

No supervisory responsibilities

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work:

Some flexibility in hours is necessary, but the employee must be available during the core work hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

Travel:

Travel for this position is limited to travel for meetings/training, and to the company s facilities.

Additional Eligibility Qualifications:

Experience using the following ADP product a plus: Workforce Now, Enterprise E-Time. Advanced Excel skills. MUST be a team-player and have strong organizational, excellent communication and administrative skills. Detail oriented. Ability to succeed in a fast-paced environment. Proven track record of reliability and responsibility Discreet, able to handle confidential and proprietary information appropriately. High level of integrity.

AAP/EEO Statement:

Community Bank is an equal employment opportunity employer. It is the policy of Community Bank to afford equal employment opportunity and to recruit, select, hire, train, transfer, and promote individuals in all job titles regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, Vietnam era veteran, disabled veteran, or other eligible veteran status. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Signatures This job description has been approved by all levels of management: Manager_______________________________________________ HR____________________________________________________ Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position. Employee______________________________ Date_____________