FILING DATE
Applications must be submitted by July 6, 2026 ABOUT
THE POSITION
The City of Laguna Hills, California, is located in the heart of the Saddleback Valley in south Orange County and is bordered by Interstate 5 on the east, State Route 73 on the south, the cities of Aliso Viejo, Laguna Niguel and Laguna Woods on the west, and the City of Irvine on the north. Incorporated in 1991, the City operates under the contract model utilizing core staff as supplemented by contract support services and enjoys a stable budget. This position is part of the Laguna Hills City Employees Association bargaining unit and is governed by the terms and conditions outlined in the applicable Memorandum of Understanding (MOU).
ESSENTIAL DUTIES
The duties assigned include, but are not limited to, the following: Accounts Payable
- Processes invoices for payment; verifies the proper authorization of payments before processing; maintains W-9 forms; reconciles vendor statements; prepares 1099 reporting to IRS; corresponds with vendors regarding payments and related issues; resolves vendor problems and inquiries, when needed; provides technical assistance to various City staff to ensure proper classification of expenditures; prepares Warrant Register and supporting documents for review by Finance Director.
Accounts Receivables
- Prepares City invoices in the accounts receivable system for the billing of recoverable expenses, permit fees, grant funding, and other various revenues sources; corresponds with insurance companies regarding cost recoveries related to property damage claims; maintains various accounting records of outstanding receivables. Payroll
- Assists in processing payroll on a bi-weekly basis; provides support in the reconcilement of payroll liabilities; prepares various payroll costs analysis reports; analyzes and processes payments related to employee benefit for accuracy and timeliness. Cash Receipts
- Reviews the daily cash receipts and deposits, and reconciles cash and/or account balances, as assigned. General Ledger
- Provides account analysis and monitoring of various general ledger accounts, including developer deposits, facility rental deposits, payroll liabilities, and various departmental expenditures; prepares necessary journal entries, as assigned Asset Management
- Inventories and tags certain assets; maintains and updates schedules of certain assets; provides research and cost analysis of various departmental equipment leases; maintains records regarding fleet management and coordination of DMV requirements; performs other various asset management record keeping for the City. Records Management
- Maintains a wide variety of fiscal information, files, and records (e.g., accounts payable, accounts receivable, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance. Budget
- Gathers and enters data related to the preparation of the City's biennial budget; monitors account balances and related financial activity for the purpose of ensuring budgeting compliance. Annual Audit
- Assists in preparing year-end account reconcilement schedules and year-end closing procedures; provides auditors with requested information and account analysis. Cashiering
- Processes daily cash receipts from applicants; prepares electronic deposits for bank. Online Payments
- Verifies all amounts collected; prepares back-up documentation and posts daily journal entries.
Operates a computer and uses software applications to track various invoices and payments. Performs a variety of general clerical and accounting duties, including typing, 10-key by touch entry, and maintaining fiscal records. Coordinates with other staff for the purpose of completing various projects and ensuring accurate fiscal reporting. Performs a variety of other related duties and special projects, as assigned, for the purpose of ensuring an effective and efficient Finance Department. Performs related duties as assigned.
EDUCATION AND EXPERIENCE
Any combination of training, education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to completion of college-level intermediate accounting, and three years of general accounting experience. An Associate's degree is preferred.
MINIMUM QUALIFICATIONS
Knowledge of:
Generally accepted accounting principles and practices. Familiarity with accounts payable, accounts receivable, and payroll procedures and functions. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Vendor-packaged financial data processing systems.
Ability to:
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Maintain a variety of accounting records and files. Maintain confidential information. Understand and implement oral and written instructions. Work effectively with minimum supervision. Communicate clearly, effectively, and concisely, orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Must Possess and maintain a valid California Driver's License and Proof of Insurance. Physical Demands and Working Conditions Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
Education and Experience:
Any combination of training, education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to completion of college-level intermediate accounting, and three years of general accounting experience. An Associate's degree is preferred.
Licenses:
Must possess and maintain a valid California Driver's License and Proof of Insurance.
Physical Demands and Working Conditions:
Light Work:
While performing the duties of this job, the employee is frequently required to communicate with others, use a telephone, and use standard office equipment, including a personal computer. The incumbent may handle or feel objects, tools, or controls; and reach, lift, or move files and other documentation up to 25 pounds.
Working Conditions:
This position requires close vision and working on a VDT screen, and the ability to focus on small objects. The incumbent may be required to sit for prolonged periods of time at a computer display terminal. The noise level in the work environment is moderately quiet.
Tools and Equipment:
Personal computer, various financial software and database applications; telephone; 10-key calculator; copy/fax machine; and other standard office equipment as necessary.
SELECTION PROCEDURE
A formal City application, rating of education and experience, oral interview, and references shall be required. Job-related tests may also be required. The duties listed above are intended only as illustrations of the various tasks that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
APPLICATION PROCEDURE
This recruitment is open to external and internal candidates currently employed by the City of Laguna Hills. Application forms may be obtained from the City of Laguna Hills website,www.lagunahillsca.gov/Jobs.aspx . Applications must be filled out completely and must show that the minimum qualifications are met. Resumes will not, nor will references to a resume, be accepted in lieu of a completed City application. Completed applications must be submitted by email to HRcolh@lagunahillsca.gov and received by the City no later than 5:00 p.m. on the filing deadline.
EQUAL OPPORTUNITY EMPLOYER
The City of Laguna Hills recruits and hires without regard to race, color, religious creed, physical or medical condition or handicap, sex, age, marital status, or national origin except in those specific instances whereby a bona fide occupational qualification demands otherwise.
SPECIAL NOTE
The Immigration Reform and Control Act of 1986 requires that you must be a U.S. citizen or an alien lawfully authorized to work in the United States to be eligible for hire. This job bulletin does not constitute an expressed or implied contract and provisions contained herein may be modified or revoked at any time without prior notice or agreement.
