Office Administrator - FTE/w Benefits

Office Administrator

• FTE/w Benefits 1701 NE 42nd Avenue, Ocala, FL 34470 $22.60
• $23.56 an hour
• Full-time $22.60
• $23.56 an hour
• Full-time Job Summary We are seeking a dynamic and organized Office Adminisrator to oversee the daily operations of our Ocala outpatient mental health clinic.

This full-time position offers comprehensive benefits. The ideal candidate will bring enthusiasm, strong leadership skills, and a passion for supporting mental health services to create an efficient and welcoming environment for staff and clients alike. Your proactive approach will help foster a positive workplace culture while maintaining operational excellence. Duties Oversee and support all administrative responsibilities to ensure the office is operating smoothly. This includes handling all incoming calls, visitors that come into the office, as well as dailey e-mails and voicemails sending correspondence, as needed. Provide support for day-to-day operations under the Program Manager to ensure therapist/clinicians are providing quality services and meeting contractual Medicaid and commercial funder guidelines. Daily review of the electronic health record (EHR) dashboard to assure compliance. Communicate/follow-up with clinicians/therapist/mental health professionals on compliance related issues via e-mail/telephone. Review reports and work with clinicians/therapist/mental health professionals on improvements, as needed. Responsible for electronically sending/scanning/uploading Treatment Plan Reviews (TPR). Responsible for ordering monthly supply orders for the office (making sure all supplies are kept on hand). Responsible for maintaining daily office needs to include troubleshooting copiers, faxes, phones, setting up for meetings/functions, etc. Represent the office as the health and safety officer and complete drills and site inspections. Job Description Must be proficient in Microsoft Word and Excel , and other systems used in the position, and can multi-task and be detailed oriented Must be able to present with professional, articulate, and appropriate verbal and electronic communications Must have exceptional attention to detail Strong organizational and time management skills, and ability to prioritize Must be a self-starter and driven Strong problem-solving skills and analytical abilities Must be able to work independently Bilingual is a plus but not required Familiarity with confidentiality standards (HIPAA compliance preferred) Proven experience within a healthcare or medical setting, preferably outpatient mental health clinics Requirements Must pass Level 2 FDLE background screen (for additional information about out the clearinghouse) visit https://info.flclearinghouse.com , local background screen in county of residence and drug screening. Benefits 10 Paid Holidays per year 10 days PTO (vacation/sick time) accrued bi-weekly

• with a maximum of five (5) days carry over at the calendar year-end. PTO is not paid out upon separation
• At year five (5), you will begin to receive 15 days of PTO, accrued bi-weekly
• with a maximum of five (5) days carry over at the calendar year-end. Optional Health Benefit Package (UHC)
• Employer contributes 50% of single rate premium Optional Dental coverage Optional Vision coverage Employer will contribute for seminars, conferences, or CEU's, up to $300 per year ($75 per quarter) after a 90-day probationary period. After one year of employment
• Employer sponsored 401k profit sharing plan with an employer match of 3.

5% of your salary if you opt for 6% or higher.

Open Enrollment Periods:

January 1st and July 1st This is an in-office position in our Ocala office during routine business hours M-F, 8:30 am to 5:00 pm

Pay:

$22.60

• $23.

56 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you experienced with Microsoft Office/Teams/Excel? Are you Billingual? Not required, but preferred

Education:

Associate (Preferred)

Experience:

Administrative:

3 years (Required)

Location:

Ocala, FL 34470 (Preferred) Ability to

Commute:

Ocala, FL 34470 (Required)

Work Location:

In person