Office Assistant

Office Assistant at Rate Office Assistant at Rate in Prospect Heights, Illinois Posted in 1 day ago.

Type:

full-time

Job Description:

About Rate Companies:

The Rate Companies is a leader in mortgage lending and digital financial services. Headquartered in Chicago, the Rate Companies has more than 7,000 employees in over 850 branches across the U.S., serving all 50 states and Washington, D.C. Since its launch in 2000, Rate Companies has helped more than 1 million homeowners with home purchase loans and refinances, with a total loan volume of more than $116 billion in 2021 alone. The company has cemented itself as an industry leader by introducing innovative technology, offering low rates and delivering unparalleled customer service.

Honors and awards include:

Top Lender for Online Service for 2018 by U.S. News & World Report; Best Mortgage Lender for Online Loans and Best Mortgage Lender for Refinancing by NerdWallet for 2021; HousingWire's 2020 Tech100 award for the company's industry-leading FlashClose? technology; No. 3 ranking in Scotsman Guide's 2021 list of Top Retail Mortgage Lenders; Chicago Agent Magazine's Lender of the Year for six consecutive years; and Chicago Tribune's Top Workplaces list for seven consecutive years. Visit rate.com for more information.

Location:

Onsite at

Arlington Heights, IL Pay Range:

$22-24/hr

Job Summary:

The Closing Coordinator requires specific experience with real estate transactions in the City of Chicago , including knowledge of municipal transfer stamps, zoning and water certification processes , and familiarity with local title and closing procedures.

Essential Duties and Responsibilities:

Order and obtain necessary clearance documents, including but not limited to: Payoff letters Surveys HOA declarations and assessments City of Chicago Water and Zoning Certificates City of Chicago Municipal Transfer Stamps and Exemptions Review all obtained clearance for accuracy and insurability; consult with underwriting where required. Collaborate with title companies, attorneys, agents, municipalities, and other stakeholders to obtain all required title clearance documentation. Communicate status of clearance requirements with all parties via email and phone. Perform daily follow-up to ensure all clearance items are addressed within transaction timelines. Regularly review and update title production systems and manage task lists. Provide support to team members during high-volume periods or as needed. Any other duties as assigned.

Qualifications and Position Requirements:

Experience with Illinois and City of Chicago real estate transactions strongly preferred Familiarity with Chicago-specific municipal processes (e.g., water/zoning certificates, transfer stamps) Strong communication and customer service skills Exceptional attention to detail and organizational skills Ability to prioritize and manage multiple deadlines in a high-volume environment Strong analytical and problem-solving skills Proficient in Microsoft Office Suite and title production systems (Soft-Pro preferred) Working knowledge of title insurance and real estate conveyancing procedures Ability to work both independently and collaboratively

Education and Experience Requirements:

High school diploma required Rate is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason protected by law. The company offers a comprehensive benefits program to eligible employees, including eligibility to participate in a company-sponsored 401(k); vacation benefits; eligibility for medical, dental, vision, and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; critical care insurance; personal accidental insurance; commuter benefits; pet insurance; certain time off and leave of absence benefits; well-being benefits (e.g., employee assistance program); and other supplemental benefits (e.g. legal planning assistance; identity theft protection; pet insurance; wellness resources). Applications are being accepted on an ongoing basis.