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Business Administration Specialist
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Benchmark Senior Living
Newark, NJ (In Person)
Full-Time
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Job Description
Joining the Benchmark Senior Living team means putting your passion to work. Our associates feel a sense of belonging with the care that they provide, empowered by the open and reliable team that surrounds them. Our diverse and skilled workforce takes immense pride in a shared commitment: a devotion to providing caring and dedicated service. We invite you to connect with your calling, find purpose in your career, and gain lifelong relationships through the power of human connection by transforming the lives of seniors!
The Business Administration Specialist (BA Specialist), is responsible for supporting communities that are without a Director of Business Administration (DBA) and will also participate in training newly hired Directors of Business Administration. The BA Specialist will provide mentoring and ongoing support as needed to all DBAs. This role will require travel within assigned regions, as well as to the Corporate Office in Waltham, MA for trainings and meetings. This position will support our communities in the NY/NJ area and one in VA. Travel will be required 4 to 5 days a week.
Responsibilities The DBA specialist will process support tickets submitted via SysAid system related to the revenue cycle & online payment portal.
The DBA specialist will assist, as needed, with managing and ensuring compliance for the subsidy and affordable housing programs, including monthly reconciliation of state subsidy remittances.
The DBA specialist will assist with various projects as needed e.g. annual rate increase process & new system roll outsThe DBA specialist will be responsible for assisting with the duties of the DBA in the community where they are covering a vacancy or MLOA. Those duties are listed below in boldAccounts PayableAccounts ReceivablePayrollP&L ManagementComplianceMaintains Resident Business and Employee FilesStores and Retains payroll records according to BSL Document retention policiesAssist Executive Director with maintenance of Vendor and Outside Service provider contracts and Certificates of InsuranceRecruitment and Talent AcquisitionAdministers the recruiting process for new hires, including searching and screening candidates and tracking applicantsConducting required background checksCoordinate and Attend Job FairsAssist the Executive Director with community Recruitment PlanTalent ManagementCoordinate and Conduct New Hire OrientationActs as initial point of contact for all HR related mattersWork in conjunction with Executive Director and Human Resources Business Partner to conduct investigations regarding associate related incidents and resolving issuesUphold policies and procedures as written in the Associate Handbook and communicates to associates both proactively and in response to questionsOversees benefits management at community level, including managing the open enrollment process, ongoing benefits communication and benefits orientation for new hiresOversees Associate leave of absence process at the community level in conjunction with Human Resources Business Partner and Home Office Benefits ManagerResponds to requests for Unemployment Claims including but not limited to hearings and wage auditsHandles workers compensation administration and OSHA for communityComplianceMaintains accurate associate files and employment records; including associate business file and HRIS systemEnsures current licensing for all appropriate associates and assists in license renewal processEnsures regulatory and legal compliance for all employment-related mattersAssists Executive Director with BI (business intelligence) analysis including turnover and complianceEnsures community
The Business Administration Specialist (BA Specialist), is responsible for supporting communities that are without a Director of Business Administration (DBA) and will also participate in training newly hired Directors of Business Administration. The BA Specialist will provide mentoring and ongoing support as needed to all DBAs. This role will require travel within assigned regions, as well as to the Corporate Office in Waltham, MA for trainings and meetings. This position will support our communities in the NY/NJ area and one in VA. Travel will be required 4 to 5 days a week.
Responsibilities The DBA specialist will process support tickets submitted via SysAid system related to the revenue cycle & online payment portal.
The DBA specialist will assist, as needed, with managing and ensuring compliance for the subsidy and affordable housing programs, including monthly reconciliation of state subsidy remittances.
The DBA specialist will assist with various projects as needed e.g. annual rate increase process & new system roll outsThe DBA specialist will be responsible for assisting with the duties of the DBA in the community where they are covering a vacancy or MLOA. Those duties are listed below in boldAccounts PayableAccounts ReceivablePayrollP&L ManagementComplianceMaintains Resident Business and Employee FilesStores and Retains payroll records according to BSL Document retention policiesAssist Executive Director with maintenance of Vendor and Outside Service provider contracts and Certificates of InsuranceRecruitment and Talent AcquisitionAdministers the recruiting process for new hires, including searching and screening candidates and tracking applicantsConducting required background checksCoordinate and Attend Job FairsAssist the Executive Director with community Recruitment PlanTalent ManagementCoordinate and Conduct New Hire OrientationActs as initial point of contact for all HR related mattersWork in conjunction with Executive Director and Human Resources Business Partner to conduct investigations regarding associate related incidents and resolving issuesUphold policies and procedures as written in the Associate Handbook and communicates to associates both proactively and in response to questionsOversees benefits management at community level, including managing the open enrollment process, ongoing benefits communication and benefits orientation for new hiresOversees Associate leave of absence process at the community level in conjunction with Human Resources Business Partner and Home Office Benefits ManagerResponds to requests for Unemployment Claims including but not limited to hearings and wage auditsHandles workers compensation administration and OSHA for communityComplianceMaintains accurate associate files and employment records; including associate business file and HRIS systemEnsures current licensing for all appropriate associates and assists in license renewal processEnsures regulatory and legal compliance for all employment-related mattersAssists Executive Director with BI (business intelligence) analysis including turnover and complianceEnsures community