Benefits Coordinator

Position Summary The Benefits Coordinator serves as a key member of the Human Resources team and supports the administration, communication, and coordination of employee benefit programs for the non-profit organization. This role helps ensure that employees receive clear, compassionate, timely, and accurate support related to health, dental, vision, life insurance, disability, retirement, leave-related benefits, open enrollment, benefit changes, and related HR processes. Rooted in values of respect for human dignity, compassion, transformation, solidarity with those in need, and justice and peace, the Benefits Coordinator helps employees navigate important life and work transitions with care, confidentiality, and professionalism. This position supports HR's goal of creating consistent, organized, and people-centered processes that reduce confusion, improve employee experience, and strengthen support. Essential Duties and Responsibilities Benefits Administration Coordinate day-to-day administration of employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, voluntary benefits, and other benefit offerings. Serve as a primary point of contact for employee benefit questions, providing timely, respectful, and accurate guidance. Assist employees with benefit enrollment, qualifying life events, beneficiary updates, waiver forms, coverage questions, and benefit changes. Partner with benefit brokers, carriers, payroll, finance, and HR team members to resolve employee benefit issues. Maintain accurate benefit records in HR systems and carrier portals. Review benefit deductions and enrollment data for accuracy and coordinate corrections as needed. Support benefit invoice review, reconciliation, and follow-up in partnership with Finance and HR leadership. Help ensure benefit processes are applied consistently across locations and employee groups. Open Enrollment Support Coordinate planning and preparation for annual open enrollment. Assist with employee communications, benefit guides, forms, meeting schedules, enrollment links, reminders, and deadlines. Support employee education by helping explain benefit options in clear and practical language. Track enrollment completion, waived coverage, required documentation, and follow-up items. Identify common employee questions or areas of confusion and recommend improvements for future communication. Leave and Disability Coordination Support the coordination of benefit-related aspects of leaves of absence, including FMLA, short-term disability, long-term disability, workers' compensation, personal leave, and other applicable leave programs. Help employees understand benefit continuation, premium payments, documentation requirements, and return-to-work considerations during leaves. Coordinate with HR leadership to ensure leave-related benefit processes are handled with confidentiality, compassion, and consistency. Maintain accurate leave and benefit documentation. Compliance and Documentation Assist with required benefit notices, reporting, audits, and compliance-related documentation. Support preparation and distribution of benefit-related communications, including COBRA notices, ACA-related information, Medicare Part D notices, and other required materials. Maintain organized records of benefit plans, employee elections, waivers, invoices, communications, and compliance documents. Monitor benefit processes for accuracy, timeliness, and consistency. Make recommendations to improve workflows, documentation, and employee-facing resources. Employee Support and Communication Provide caring, responsive support to employees who may be navigating health concerns, family needs, financial decisions, or life transitions. Explain benefit information in a way that is understandable and supportive. Maintain confidentiality and protect sensitive employee information at all times. Identify opportunities to improve employee understanding of available benefits and resources. Partner with HR team members to create FAQs, templates, checklists, and other tools that make benefit processes easier to navigate. HR Team Collaboration Work closely with the Director of Human Resources and other HR team members to support a consistent and mission-centered employee experience. Assist with HR projects related to employee well-being, retention, workforce planning, HR systems, and process improvement. Support use of HR technology, including ADP and benefit carrier systems, to improve accuracy and efficiency. Help strengthen HR's ability to respond to employee needs with clarity, consistency, and compassion. Required Qualifications Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred. Minimum of 3 years of experience in benefits administration, human resources, payroll coordination, or a related HR support role. Knowledge of employee benefit programs, open enrollment, benefit deductions, qualifying life events, and leave-related benefit coordination. Familiarity with FMLA, COBRA, ACA, HIPAA, disability benefits, and retirement plan administration preferred. Experience working with HRIS systems, benefit portals, payroll systems, and Microsoft Office. Strong attention to detail and ability to manage confidential information with care. Excellent communication, organization, follow-through, and problem-solving skills. Ability to explain complex information in a clear, calm, and employee-friendly manner. Ability to work independently while remaining closely connected to the HR team. Preferred Qualifications Experience in a multi-site organization. Experience with ADP or similar HR/payroll systems. Experience supporting employees across multiple states. SHRM-CP, PHR, CEBS, or benefits-related certification preferred but not required. Experience working in a mission-driven, healthcare, nonprofit, religious, or human services environment.

Pay:

$52,000.00 - $60,000.00 per year

Benefits:

403(b) Dental insurance Health insurance Paid time off Vision insurance Application Question(s):

Desired Rate of Pay Education:

Bachelor's (Required)

Experience:

Benefits administration: 3 years (Required)

Work Location:

Hybrid remote in Beaver Falls, PA 15010