Senior Payroll & Benefits Administrator- Part Time

Senior Payroll & Benefits Administrator

• Part Time Playabilities For Sensational Kids, LLC
• 5.

0 Prairie Village, KS Job Details Part-time 19 hours ago Benefits Dental insurance 401(k) Vision insurance Flexible schedule Qualifications Defined contribution retirement plans Computer operation Vendor management Research Windows Compensation administration Vendor relationship management Productivity software Payroll processing Full Job Description Senior Payroll & Benefits Administrator this is a part-time position About Us Playabilities for Sensational Kids is a dynamic, multi-disciplinary pediatric clinic specializing in occupational, physical, and speech therapy. We provide personalized, innovative, and client-centered therapy services to children with neurodevelopmental disabilities, including developmental delays, autism, and sensory processing disorders. Through engaging, play-based therapy, our team fosters growth, confidence, and independence, ensuring that every child receives the support they need to thrive. At Playabilities, we believe in doing better—for children, families, and the future of therapy. Our journey began with a simple but powerful idea: to break down the barriers that prevent children from receiving the services they need and deserve. We are committed to creating a world where therapy isn't limited by funding or structure but driven by possibility and passion. Our team at Playabilities doesn't just provide therapy—we build a movement that redefines what pediatric therapy can be. Our work is guided by five core values that shape our culture and mission, and every day, our team brings these values to life: Passionate About Making a Difference

• We are energized through serving others. Every action we take is driven by our commitment to improving the lives of children and families. Learn and Innovate
• We strive for personal and professional growth to continuously better serve our company and community. We embrace change and new ideas. Do the Right Thing
• We prioritize relationships and make all decisions, especially people decisions, with integrity. Trust is at the heart of everything we do. We Build a Village
• Connection is the foundation of our services. We create meaningful relationships, ensuring families and professionals feel supported every step of the way. Share Joy and Have Fun
• Therapy should be empowering and joyful.

We help families achieve and maintain "joie de vivre"—the joy of life—through our work.

Your Role:

The Senior Payroll & Benefits Administrator independently manages all payroll and benefits administration for Playabilities, ensuring accuracy, compliance, and a high-quality employee experience. This role serves as the subject matter expert for payroll, benefits, and HRIS processes, proactively identifying risks, resolving complex issues, and driving continuous improvement across systems and workflows.

RESPONSIBILITIES

: Payroll, Human Resources Information System (HRIS), and Electronic Medical Records (EMR) Manage and execute semi-monthly payroll for all employees, ensuring accuracy, compliance, and timely delivery, including preparation of payroll files from internal data sources. Facilitate the accurate and timely transfer of team member data from the EMR system into the HRIS for payroll and time-tracking processing. Proactively identify, investigate, and resolve payroll discrepancies and issues throughout all stages of payroll processing to ensure accuracy and regulatory compliance. Audit new hire payroll and benefit information for accuracy in the UKG Ready HRIS. Oversee timekeeping records to ensure accuracy, including approvals of timesheets and time off requests, and resolve any errors. Partner with Finance and HR leadership to execute annual compensation updates, bonuses, and system configurations. Support year-end payroll activities, including reconciliations and system configurations. Assist in compiling payroll and benefits data for annual audits and compliance reviews. Research and resolve payroll tax issues for employees and federal and state agencies. Benefits Administration Administer benefits, including enrollments, terminations, and billing, ensuring timely and accurate processing. Assist with payroll and benefits administration for all types of leave, including calculating payments and maintaining accurate tracking across systems. Reconcile monthly insurance and benefit invoices. Provide ongoing support and proactive recommendations for Playabilities' wellness programs, helping align offerings with team needs and wellness goals. Serve as the primary administrator for the 401(k) plan, ensuring accurate contributions, employer match processing, compliance testing support, and vendor coordination. Process Section 125 Cafeteria Plans contributions (e.g., health, dental, vision, and HSA deductions) to external vendors accurately and on time each pay period. Lead annual Open Enrollment end to end, including planning timelines, coordinating with brokers and vendors, preparing materials, facilitating employee education sessions, managing system updates, and ensuring accurate implementation across payroll and benefits systems. Human Resources Administrative Support Support HRIS updates to maintain accurate data across all domains of the system. Employee Communication and Support Act as an initial point of contact for employee inquiries related to payroll and benefits, responding within one Playabilities' business day. Foster a positive and supportive workplace culture through active engagement and communication. This role is well-suited for an experienced payroll and benefits professional seeking meaningful, independent work with flexible hours. Other duties as assigned.

EDUCATION

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field (or equivalent experience).

EXPERIENCE

Minimum of 5-7 years of progressive payroll and benefits administration experience, including independent ownership of payroll processing, benefits administration, and vendor management. Demonstrated experience independently managing payroll and benefits functions with minimal supervision. Proven experience administering employee benefits programs, including enrollments, terminations, billing, and vendor coordination. Demonstrated experience reconciling insurance invoices and submitting contributions (e.g., 401(k), Section 125 plans) to external vendors. Experience working with UKG Ready, including auditing data and generating reports. Direct 401(k) administration experience Open enrollment ownership Proven ability to handle confidential information with professionalism and discretion in a fast-paced, employee-centered environment.

SKILLS/LICENSURE/CERTIFICATION/KNOWLEDGE

Ability to interpret and apply payroll, benefits, and tax regulations independently. Strong systems thinking with the ability to identify process gaps and implement improvements. Confidence serving as the go-to resource for payroll and benefits questions across the organization. Must be efficient with computers, windows operating system, and Microsoft Office Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization. Detail-oriented with excellent organizational skills and the ability to manage multiple tasks simultaneously. Ability to maintain confidentiality and handle sensitive information with discretion. Eagerness to learn and contribute to a collaborative team environment. Strong communication, organizational, and relationship-building skills. Ability to work independently while managing multiple priorities. Proficiency with various Human Resources technologies and Microsoft Office Suite.

What We Offer:

A Mission You Can Believe In:

At Playabilities, we are dedicated to transforming pediatric therapy and creating new possibilities for children with all abilities. Founded by visionary occupational therapist Kelly Reardon, our mission is deeply rooted in enriching the lives of children and families. Every day, you'll have the opportunity to make a meaningful change alongside a passionate team that values innovation, collaboration, and exceptional care. Our goal is to lead pediatric therapy in the Midwest and become the clinic of choice for families, shaping the future of pediatric therapy, and making a lasting impression in children's lives.

A Village of Care & Collaboration:

We are dedicated to being the best place to work for therapists, where collaboration across disciplines creates a vibrant and supportive community. At Playabilities, we're seeking passionate individuals who thrive in a dynamic, collaborative setting and are eager to make a meaningful impact in the lives of children and families. Here, you'll be part of a team that supports and empowers each other, cultivating an atmosphere where every contribution is valued and celebrated.

Learning and Growth:

You will have the opportunity to expand your skills in a collaborative, child-centered environment. At Playabilities, we prioritize professional growth by offering mentorship, interdisciplinary teamwork, and hands-on experience with a diverse pediatric caseload. You'll have the flexibility to set your schedule while gaining valuable experience in a supportive and engaging atmosphere. Our team values continuous learning and making a meaningful difference in children's lives.

Additional Details:

PHYSICAL DEMANDS

Ability to leverage multiple components on a computer to maximize productivity. Ability to actively listen, including picking up on tone, inflection, and non-verbal cues. Ability to observe behavior, interpret body language, and read written and electronic documentation. Clear verbal communication to effectively interact with staff, clients, families, university personnel, community stakeholders, and the public.

BEHAVIORAL DEMANDS

Demonstrates the ability to remain composed and empathetic while addressing emotionally charged situations. Maintains a welcoming and professional demeanor, fostering trust, and encouraging open communication in one-on-one or team settings. Effectively manages tense or sensitive interactions by utilizing active listening, mediation, and problem-solving techniques to resolve workplace concerns and maintain a positive environment. Maintains sustained focus during interviews and candidate assessments, and while managing detailed recruitment-related documentation and tracking. Demonstrates the ability to manage personal emotional responses while addressing sensitive employee matters, such as payroll discrepancies, benefits concerns, or leave-related discussions. Effectively navigates and helps resolve misunderstandings or concerns related to payroll, benefits, or leave policies, fostering a supportive and solution-focused environment for team members.

WORK ENVIRONMENT

Duties are primarily performed in an office setting during the first year of employment, with the possibility of hybrid or remote work arrangements discussed after one year. Interaction with staff, clients, families, university personnel, community stakeholders, and the public. Exposure to emotionally charged environments, requiring adaptability to different needs.

Office Setting:

Duties are primarily performed in a professional, deadline-driven office environment. May require duties to be performed within the clinic setting. Initial onboarding and transition period will include onsite presence, with increasing flexibility and remote work opportunities as systems and workflows are established. May require commute between clinic locations.

Adaptive Flexibility:

The role requires composure, adaptability, and professionalism in high-pressure or emotionally charged situations, ensuring alignment with organizational standards and culture. Equal Employment Opportunity (EEO) Statement Playabilities for Sensational Kids is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. If you're ready to bring your expertise to a mission-driven team and take your career to the next level, we'd love to have you join our dedicated team. Apply today and become a part of something bigger!