【Up to 75K plus benefits】Office Operations Specialist - Semiconductor # 11349

【Up to 75K plus benefits】Office Operations Specialist - Semiconductor # 11349 Leverages U.S. Inc. (Shigotosagashi.com) - 3.1 Austin, TX Job Details Full-time $65,000 - $75,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Google Workspace Customer communication Contract management Executive administrative support Japanese Administrative experience Bachelor's degree Contracts Productivity software Process management Technical Proficiency Full Job Description A leading semiconductor company is seeking an high-impact Office Operations Specialist to take autonomous ownership of office administration, inside sales support, and shipping/procurement logistics for a dynamic engineering organization. The ideal candidate can look at office operations holistically—identifying operational gaps, establishing new processes, and helping our team scale effectively.

Job Type:

Full-time Salary:

$65,000 - $75,000 a year (Based on Experience / BOE)

Location:

Austin, TX (Hybrid)

Schedule:

Minimum of 4 days onsite per week, with additional days as needed

FLSA Status:

Exempt Key Responsibilities Office Administration & Facilities Daily Operations:

Direct day-to-day office management, including supply inventory, facilities upkeep, and vendor selection/contract negotiations.

Communication & Scheduling:

Act as the primary point of contact for internal/external inquiries; manage complex scheduling and travel arrangements for engineering staff.

Onboarding & Organization:

Lead onboarding logistics for new hires (equipment setup, IT coordination); design and maintain digital and physical filing systems.

Shipping, Logistics & Procurement Shipment Management:

Oversee all inbound and outbound shipments (freight, courier, specialty), selecting carriers based on cost and timeline.

Procurement & Sourcing:

Manage purchase orders, negotiate vendor terms, evaluate suppliers, and source project materials as needs evolve.

Inventory & Tracking:

Maintain project and office inventory; analyze shipping costs/timelines and proactively resolve logistics issues.

Field Service Engineering & Client Support Documentation:

Prepare, review, and distribute quotes, proposals, and client-facing project documentation.

CRM & Pipeline Tracking:

Own CRM data integrity (customer tracking, data cleanup); track pipeline activity and deliver status insights to leadership.

Process Improvement:

Continuously assess office workflows, recommend strategic improvements, and lead cross-functional initiatives with minimal direction.

Requirements & Qualifications Experience:

3+ years of progressively responsible experience in office administration, operations coordination, or a related role.

Autonomy:

Proven ability to exercise independent judgment and manage competing priorities with minimal supervision.

Language Skills:

Japanese bilingual language skills are not required, but a strong plus.

Purchasing/Tech Skills:

Experience with high-dollar purchasing or procurement workflows is a major plus. Prior experience supporting engineering/technical teams preferred.

Systems:

Proficiency with Microsoft Office Suite/Google Workspace; experience with CRM platforms (Salesforce, HubSpot) or ERP/inventory systems is preferred.

Physical Requirements:

Ability to sit, stand, and view screens for extended periods; ability to lift or move packages and office supplies up to 30 lbs. Our company is an equal opportunity employer. We maintain a strict drug- and substance-free workplace policy across all premises and operations.

Pay:

$65,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have experience with high-dollar purchasing or procurement workflow? Do you have experience with CRM platforms (Salesforce, HubSpot) or ERP/inventory systems? Do you have experience with semiconductor industry?

Education:

Bachelor's (Required)

Language:

Japanese (Preferred) Ability to

Commute:

Austin, TX 78718 (Required)

Work Location:

Hybrid remote in Austin, TX 78718