ABOM/HR

The primary purpose of this job position is to assist in day-to-day Accounting/Payroll/Human Resource policies, procedures and practices in accordance with the facility. Confidentiality of employee information is required. Assist in implementing the day-to-day functions of the Business Office. Implement written policies and procedures that govern the Business Office functions of the facility. Provide employment information and application to prospective employees. Perform required new employee processing by completing criminal background checks, fingerprinting, registry checks, drug testing and verification of TB skin test status prior to date of hire. Perform all reference checks on new employees and document results. Organize and oversee new employee orientation process and training. Maintain personnel files in an updated and organized fashion with all appropriate documentation in accordance with state and federal guidelines and facility policy and procedure. Appropriately respond to third party requests for information regarding active and former employees. Organize and coordinate annual employee benefits enrollment process and provide benefits information to new employees at time of employment. Communicate any changes in employee benefits to facility employees as directed. Facilitate FMLA process at the facility level and maintain appropriate documentation in personnel files. Maintain a record of recordable work related illness or injury on the OSHA Log with appropriate documentation in accordance with OSHA guidelines and post the OSHA Summary as required annually. Facilitate facility's Worker's Compensation program in accordance with carrier guidelines and facility policy and procedure. Maintain daily staffing logs and submit monthly reports as required by the Office of Long Term Care. Provide guidance/training to employees regarding all aspects of Human Resource processes as needed or directed. Process and verify payment of invoices on a timely basis. Maintain an open packing slip and purchase order file. Match invoices to packing slips and purchase orders. Make written reports to the Business Office Manager/Administrator on invoices received that do not match purchase orders. Verify invoices received for quantity, unit price, extensions and discounts. Forward invoices to appropriate department personnel for approval for payment. Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account. Prepare invoices for processing. Communicate with supplier/vendors concerning errors or questions on invoices. Prepare monthly totals of open invoices, accounts payable, cash disbursements, etc., as may be directed. Perform secretarial functions as necessary or directed. Assist in preparing payroll, time sheets, etc., as directed. Assist in standardizing the methods in which work will be accomplished. Develop and utilize computer reports and output. Manage all facility level payroll functions in a timely and accurate manner. Including COVID tracking for Non-Paid Employees, timely hires, rehires and terminations, change in status, monitor status to hours (anything 30+ hours weekly should be FT and offer benefits to any FT (Affordable Care Act Compliance (ACA)) Educate facility staff regarding proper time clock procedures and adjustment process when necessary. Submit all payroll time sheets for processing in a timely and accurate manner. Perform other duties within job related skills and abilities as directed by the administrator.

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person