HR Coordinator
- Onboarding & Administrative BHS Kinetic
- 1.0 Scottsdale, AZ Job Details Full-time $22
- $24 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Referral program Qualifications Confidential information handling Microsoft Outlook Spreadsheets Filing Administrative experience High school diploma or GED Schedule management Driver's License Microsoft Teams Business Administration Office experience
Full Job Description Job Description Position Title:
HR Coordinator•
Onboarding & Administrative Support Department:
Human Resources Reports To:
HR Manager Location:
Scottsdale, Arizona Schedule:
Monday-Friday, 8:00 AM
PM Employment Type:
Full-Time, Non-Exempt Travel:
Occasional local travel may be required local site to site Position Summary B H S Kinetic, Inc. is seeking an HR Coordinator
- Onboarding & Administrative Support to support day-to-day Human Resources operations for a growing workforce.
This role will provide direct support to the HR Manager and will assist with onboarding, employee documentation, recruiting coordination, compliance tracking, employee file maintenance, HRIS/PEO coordination, policy acknowledgment tracking, and general HR administrative support. The ideal candidate must be highly organized, proactive, assertive, detail-oriented, and comfortable following up with employees, candidates, vendors, and internal team members to ensure HR tasks are completed accurately and on time. This position is not intended for someone who only waits for direction. The HR Coordinator must be able to identify pending items, track deadlines, follow up professionally, communicate clearly, and escalate issues to the HR Manager when appropriate. Key Responsibilities HR Administrative Support Provide direct administrative and operational support to the HR Manager. Maintain organized digital and physical employee personnel files. Prepare, organize, and track HR documents, forms, letters, and employee acknowledgments. Assist with employment verifications, onboarding paperwork, HR forms, and employee documentation. Maintain HR trackers, spreadsheets, and internal records to support accurate reporting and follow-up. Track HR deadlines, missing documents, pending items, and compliance-related requirements. Support HR projects, audits, policy rollouts, and administrative initiatives as assigned. Maintain confidentiality of employee records, personnel matters, payroll-related information, and Company information. Onboarding & New Hire Support Support the onboarding process from offer acceptance through start date. Send, track, and follow up on onboarding documents and required new hire paperwork. Coordinate background checks, drug screens, and other pre-employment requirements through approved vendors. Track completion of required onboarding steps, including employee information, policy acknowledgments, I-9 documentation, and other required forms. Communicate with new hires regarding onboarding steps, required documents, start date preparation, and outstanding items. Follow up with new hires and internal team members to ensure onboarding tasks are completed timely. Assist with onboarding schedules, new hire checklists, employee packets, badges, equipment, and other required materials. Notify the HR Manager of delayed, incomplete, inaccurate, or missing onboarding items. Recruiting & Hiring Support Assist with posting job openings on approved job boards. Coordinate interviews and communicate with candidates as needed. Maintain recruiting trackers and candidate records. Assist with resume organization, candidate follow-up, and interview scheduling. Support offer letter preparation and transition selected candidates into the onboarding process. Track candidate progress through hiring steps and follow up on pending items. Maintain accurate hiring and recruiting documentation. Employee Records & Compliance Tracking Maintain accurate employee records and HR files. Track completion of required policy acknowledgments, onboarding documents, employee forms, and compliance-related records. Assist with organizing HR records to support Company policies, audits, and applicable employment requirements. Track employee information such as job titles, pay changes, location, onboarding status, document completion, and required work-related documents. Assist with compliance-related reporting, documentation follow-up, and file maintenance. Identify missing or incomplete documentation and follow up until resolved. Escalate concerns, delays, or repeated non-responsiveness to the HR Manager. Equipment & Site Coordination Assist with coordinating onboarding materials, equipment, badges, documents, or other items needed for new hires. Travel locally, as needed, to Company offices, onboarding locations, client-related locations, or other designated locations to pick up, drop off, or organize equipment and onboarding materials. Track issued, pending, and returned equipment when requested by HR, Operations, or management. Coordinate with employees, supervisors, and internal departments to help ensure onboarding items are ready before an employee's start date. Maintain accurate records of assigned, pending, or returned equipment when applicable. HR Operations Support Support routine employee communication and follow-up regarding HR documents, onboarding items, policy acknowledgments, and general HR processes. Assist with payroll-related reminders, timesheet follow-up, and employee information updates as directed by the HR Manager. Coordinate with the Company's PEO, HRIS, background check vendor, drug screen vendor, or other approved vendors as needed. Assist with preparing HR letters, pay change documentation, promotion letters, and employee notices for HR Manager review. Help maintain consistency, organization, and timely completion of HR workflows. Perform other HR-related duties and projects as assigned. Required Qualifications High school diploma or equivalent required. 1-3 years of HR, onboarding, recruiting coordination, administrative, or office support experience preferred. Strong organizational and time-management skills. Strong attention to detail and ability to follow up on pending items. Ability to work independently and take initiative. Ability to communicate professionally and assertively with employees, candidates, vendors, supervisors, and leadership. Ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams. Ability to manage multiple priorities in a fast-paced environment. Valid driver's license and reliable transportation required for occasional local travel. Preferred Qualifications Associate's in Business Administration, or related field preferred. Experience supporting onboarding, employee files, recruiting coordination, or HR documentation preferred. Experience with HRIS systems, DocuSign, background check platforms, drug screen vendors, or PEO systems preferred. Experience maintaining spreadsheets, trackers, employee records, or compliance documentation preferred. Ideal Candidate Traits The ideal candidate will be: Proactive and able to identify what needs to be done without waiting to be told every step. Assertive and comfortable following up with employees, candidates, vendors, and internal team members. Highly organized and able to manage multiple deadlines at once. Detail-oriented and able to catch missing or incomplete information. Professional when communicating by email, phone, Teams, or in person. Reliable and able to complete assigned tasks accurately and timely. Resourceful and willing to problem-solve before escalating. Trustworthy with confidential employee and Company information. Comfortable in a growing company environment where priorities may shift quickly. Work Environment This position primarily operates in an office environment and involves frequent computer use, employee communication, document tracking, onboarding coordination, and administrative HR tasks. Occasional local travel may be required to Company offices, client-related locations, onboarding locations, or other designated locations to assist with onboarding preparation, equipment coordination, document collection, or other HR-related needs. Physical Requirements While performing the duties of this position, the employee may be required to sit, stand, walk, use a computer, communicate by phone or email, and occasionally lift or carry onboarding materials, files, or equipment weighing up to 25 pounds. Equal Opportunity Statement Company is is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status in accordance with applicable federal, state, and local law.
Pay:
$22.00
00 per hour
Benefits:
Dental insurance Employee assistance program Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): background check and 10 panel screening required
Experience:
hr: 1 year (Required) Ability to
Commute:
Scottsdale, AZ 85257 (Preferred)
Work Location:
In person
