HR Administrator

Position Title HR Administrator Reports to Sr. HR Manager Department Human Resources Location In-House Classification Hourly Revision Date 3/2/2026 Position Summary The HR Administrator provides operational and administrative support to the Human Resources function. This role is responsible for maintaining employee records, supporting onboarding and offboarding processes, assisting with compliance documentation, coordinating benefits administration, and ensuring accurate HR data management. The HR Administrator ensures HR processes are executed efficiently, consistently, and in compliance with federal, state, and company policies. Essential Duties & Responsibilities 1. HR Operations & Administration o Maintain and audit employee personnel files (electric and physical). o Process new hire, status change, and termination documentation. o Ensure I-9 completion and proper documentation retention. o Update and maintain HRIS records with high data accuracy. o Generate routine HR reports. 2. Onboarding & Offboarding o Coordinate background checks, drug screening, and pre-employment requirements. o Prepare and distribute offer letters and onboarding packets. o Conduct new hire orientations. o Process termination and ensure proper documentation, final pay coordination, and system updates. o Track onboarding completion metrics. 3. Compliance Support o Support compliance with federal, state, and local laws (FLSA, FMLA, ADA, EEO, etc.) o Maintain labor law postings and required notices. o Assists with internal audits and external agency audits. o Track required certifications, training, and policy acknowledgement. o Maintain investigation and disciplinary documentation. 4. Payroll & Benefits Support o Assists with benefit enrollment and qualifying life events. o Support open enrollment logistics. o Coordinate payroll date changes and verify time records. o Address payroll discrepancies with accuracy and timeliness. 5. Employee Support o Serve as a first-line contact for HR inquiries. o Provide administrative support for employee relations. o Maintain strict confidentiality of sensitive information. Core Competencies 1.

Compliance Orientation:

Understands regulatory requirements and ensures HR processes meet legal and internal standards. 2. Attention to

Detail :

Maintain high data accuracy and identify documentation errors before they become compliance risks. 3.

Confidential & Ethical Judgement:

Handles sensitive information with discretion and professionalism. 4.

Organizational Skills:

Manages multiple HR workflows without documentation delays or errors. 5.

Service Orientation:

Provide responsive, professional support to employees and managers. 6.

Process Consistency:

Executes HR procedures uniformly across departments or sites. 7.

Communication Skills :

Clear written documentation and professional verbal interaction. 8.

Time Management:

Prioritize high-volume administrative tasks effectively in fast-paced environments. 9.

Problem Solving:

Identifies root causes of documentation or process issues and proposes audits. 10.

Adaptability:

Responds effectively to changing labor laws, company policies, and workforce needs. Skills 1. HR Technical Skills o Knowledge of employment law fundamentals o Understanding of I-9 compliance and document retention standards o Familiarity with FLSA wage and hour principles. o Benefits administration basics. o Payroll support knowledge. 2. System & Administrative Skills o HRIS proficiency o Strong Microsoft usage o Document control and records management o Data entry accuracy o Calendar coordination and workflow management. 3. Analytical Skills o Ability to audit files for compliance gaps. o Ability to reconcile payroll or HRIS discrepancies. o Report generation and trend tracking. o Process improvement identification. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time, with or without notice. Physical Requirements While performing the duties of this role, the team member is frequently required to stand for long periods, walk and sit at a desk working on a computer. The team member must occasionally lift and or move up to 50 pounds. Ability to drive and travel. Equal Opportunity Employer We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

Pay:

$18.00 - $23.00 per hour

Work Location:

In person