Human Resources Specialist & Operations Coordinator

Human Resources Specialist & Operations Coordinator Integrated Kidney & Internal Medicine Los Alamitos, CA Job Details Full-time | Contract $75,000 - $85,000 a year 1 hour ago Benefits Paid holidays Dental insurance Paid time off Career development plan Vision insurance Retirement plan Qualifications Teamwork Maintaining patient confidentiality HR legal compliance Employee retention Bachelor's degree Attention to detail Business Administration Employment law in talent management Productivity software California labor law Stakeholder relationship building Full Job Description Human Resources & Operations Coordinator Position Summary We are seeking a highly organized, proactive, and people-focused Human Resources & Operations Coordinator to support the daily operations of our growing specialty medical practice. This role combines traditional HR responsibilities with healthcare-specific administrative functions, including employee relations, recruitment, onboarding, credentialing support, compliance tracking, staff scheduling, and operational coordination across multiple practice locations. The ideal candidate thrives in a fast-paced healthcare environment, maintains strict confidentiality, and is passionate about supporting both employees and exceptional patient care. Key Responsibilities Human Resources & Recruitment Manage the full-cycle recruitment process, including job postings, candidate screening, interview coordination, reference checks, and onboarding. Coordinate new employee orientation and training. Maintain employee personnel files and HR documentation. Assist with employee performance reviews and corrective action processes. Serve as a resource for employee questions regarding policies, benefits, PTO, and workplace concerns. Foster a positive, professional workplace culture and employee engagement. Employee Relations & Retention Support employee recognition and retention initiatives. Assist leadership in resolving workplace concerns and conflicts. Promote a culture of accountability, teamwork, and continuous improvement. Conduct exit interviews and identify opportunities for organizational improvement. Healthcare Compliance & Credentialing Monitor employee licenses, certifications, and continuing education requirements. Track annual compliance training, including HIPAA, OSHA, harassment prevention, and other required healthcare training. Assist with provider credentialing and recredentialing activities. Maintain credentialing files and ensure timely submission of required documentation. Support compliance with federal, state, and healthcare regulatory requirements. Staffing & Scheduling Coordination Coordinate staffing schedules for clinical and administrative personnel. Assist with provider and advanced practice provider coverage schedules. Monitor staffing levels and identify scheduling gaps. Support onboarding and scheduling for new providers and staff. Coordinate coverage needs across multiple office and facility locations. Benefits & Payroll Administration Coordinate employee benefits enrollment and changes. Assist employees with benefits-related questions. Support payroll processing and timekeeping systems. Maintain records related to PTO, leave requests, attendance, and employee status changes. Administrative & Operational Support Develop and maintain HR policies, procedures, and employee handbook updates. Generate HR and staffing reports for leadership. Assist with office events, employee appreciation activities, and team-building initiatives. Support special projects related to practice growth, operational efficiency, and employee development. Collaborate closely with physicians, advanced practice providers, and administrative leadership. Qualifications Required Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field, or equivalent experience. Minimum 3 years of HR experience, preferably in a healthcare, physician practice, or medical office setting. Knowledge of California employment laws and HR best practices. Strong organizational, communication, and interpersonal skills. Proficiency with Microsoft Office and HR/payroll systems. Ability to maintain confidentiality and handle sensitive information professionally. Preferred HR certification (SHRM-CP, PHR, or equivalent). Experience with physician practice operations. Experience with provider credentialing and healthcare compliance. Knowledge of HIPAA, OSHA, and healthcare regulatory requirements. Experience coordinating staffing schedules in a healthcare setting. Skills & Competencies Excellent communication and relationship-building skills Strong attention to detail Ability to manage multiple priorities simultaneously Problem-solving and conflict-resolution skills High level of professionalism and discretion Self-motivated and resourceful Strong organizational and project management abilities Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and paid holidays Retirement plan opportunities Professional development and continuing education support Schedule Full-time Monday-Friday In-person position Why Join Us? Our practice is committed to providing exceptional patient care while creating a supportive and collaborative workplace for our team. This position offers the opportunity to make a meaningful impact on both employee experience and organizational growth within a respected specialty medical practice.

Pay:

$75,000.00 - $85,000.00 per year

Work Location:

In person